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- Update the bibliographic portion of the catalog record, paying particular attention to those fields most likely to be affected by the addition of a new piece--that is, the 260/264, 300, 4xx/8xx, and 505 fields, as well as those fixed fields which convey information about the publication date(s). If the piece in hand has an author, editor, publisher, etc. that did not appear on earlier volumes, be sure to record this information in the record whenever necessary. Subsequent 260 or 264 fields may need to be added, particularly to PCC records, to reflect changes in imprint, although 500 notes are still acceptable. However, should they become too lengthy they can be deleted and a 500 note "Publisher varies" is acceptable. Be sure to create any corresponding additional access points when required by AACR2 or RDA. These new access points should be under authority control. Complete authority work should also be done for any record which has not been updated since 1980. If a varying form of the title proper appears prominently on the item(s) in hand that did not appear on earlier volumes and, thus, does not already appear in the BIB record -- in this case, add the appropriate note and entry for the variant title whenever AACR2 or RDA prescribes such an addition. Be sure to include your statistics code in the 948 field.
- Update the holdings portion of the record, paying particular attention to the status and completeness codes in the 008 and, if the multivol is part of a series classed together, the call number. In the latter case, add new series numbers to the call number for each volume added. If there are many volumes in the call number area, record only the first number in the series, followed by "etc."
Update the 866 field according to the guidelines in Holdings Records. Be sure to record the multivolume numbering in the same way as it appears on the items (i.e., the caption and number should match what appears in the 505 field, if there is one), using AACR2 abbreviations when available. If the form of numbering on the items varies, use the most common or most recent form in the MFHD record. Also, be sure to record the range of years of publication whenever the multivol is incomplete for the location in question. - Barcode each new volume and create corresponding item records according to the guidelines in LTS Procedure #15, "Barcodes on Monographs" (when applicable) and in Item Records. Follow LTS guidelines for recording volume enumeration in the call number (see LTS Procedure #11, "Classification and Shelflisting"). Keep in mind that when a title which was previously treated as a single-volume work is subsequently recataloged as a multivol, the earlier volume will need to be remarked (with vol enumeration) and the Enum. field of the corresponding item record updated.
- Fill out a yellow "Completed Multivol Report" card when the volume(s) you are adding complete(s) the set. This refers to continuations which have a purchase order that needs to be closed. Yellow cards are not necessary for firm orders. Place the card on the "problems for Acquisitions Services" shelf.
- When the first and subsequent fascicles of a new volume are cataloged, write the call number with the volume and fascicle number on the front cover of the item, and send it to the stacks. These items do not need to go to Physical Processing; they can be placed on any "Return to stacks" shelf. When the last fascicle is cataloged, retrieve the earlier fascicle(s) and, if complete, send to Conservation. Do not barcode. Include note that the set is complete and should be bound together.
- When handling serial-like or fascicle-like items with multi-level enumeration that are cataloged as monographs and are thin and paperback, do not barcode. Add a note to the subfield x field of the 852 field in the Mfhd: DO NOT BARCODE--Treat as fascicle. Such items may be bound together, and the barcoding will be completed when the pieces are in their final physical form. If binding materials arrive with fascicles put them on the "Return to Stacks" shelf along with fascicle if the fascicle is not complete.
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