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Unit: Monographs Receiving, OKU Serials Receiving, and E-Resources & Serials Management
Date last reviewed: 05/0301/1718
Date of next review: May 20182019
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Essential Documentation Needed To Process a Credit
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- Create an invoice in Voyager
- Write the voyager supplied voucher number in black or blue ink on the paper credit memo
- Fill in the following information
- Number: Credit memo invoice number (Add " CM" as prefix to the number). When using a blank credit memo use the invoice number the item was originally paid on, adding the "CM" prefix. , e.g CM123455
- Date: Credit memo date. If there is none, use today's date
- Amount: Enter the amount originally paid proceeded with a minus sign, e.g. -25.00
- Bill to: Select Endowed Accounting or Mann Accounting as appropriate
- Code: LTS assigned vendor code
- Save
- Post the line item for the credited item, using the same line item used for the original payment, and using the same fund number and the same amount proceeded with a minus sign
- Save
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