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Unit: Batch Processing & Metadata Management
Date last updated: December 2017 April 2018
Date of next review: December 2018April 2019
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A. Inquiry from Stakeholder and Ingest of Data
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d. Frequency: one time job, monthly, quarterly, as new files are available.
e. Data base and provider codes for 899 if available.
3. Batch Processing Supervisor will assign job to appropriate staff, providing the background information and linking the stakeholder to the staff member should further questions arise.
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- Staff member reviews the pertinent information and seeks additional information and feedback, as needed.
- For MARC record loads, staff member will review process with Batch Processing Supervisor and vet the finished records with the Original Cataloging Supervisor or other appropriate original cataloger for correctness and completeness of the records, noting any changes required.
- After consultation with Batch Processing Supervisor, a decision is made whether the project requires scripting from CUL-IT programmer or can be handled with the tools available for staff.
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- Whether or not scripting by IT is needed, a specification document will be created in the CUL Tech Services Working Group detailing all pertinent information and the processing steps required.
- If a script is required, a request is made in JIRA to the CUL-IT's designated programmer for Library Technical Services and the Batch Processing Supervisor is copied.
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- When script is completed, testing is done by Batch Processing Staff Member in the test instance of LS Tools and results are verified as correct by appropriate staff and stakeholder(s).
- Decision to make the script a cron job is based on the frequency and regularity of data being present that needs to be transformed and ingested into Voyager or frequency data needs to be reported.
- Stakeholder who made request will be informed when processing or initial record load is completed.
- If appropriate, stakeholder or other designated staff member will be trained by the Batch Processing Staff Member to use this process on future records.