...
Date of next review: February 2018
...
Thesis electronic record
Editing
Adding print copy to electronic bibliographic record
...
Holdings Record for Circulating Copy
Adding print copy to electronic bibliographic recordAdding Copies
...
Creating a Bib Record (no electronic bib record available) Anchor A1 A1
Before creating a new bibliographic record, search for the author's name in Voyager. If found, use the established form as the heading. Otherwise, use the form of the name found on the title page. Add the author's birth date if it can be found easily (often in the biographical sketch page, usually on p. iii). If there is a conflict between an established heading and the form of the name found on the title page, e.g. a manifestation of two different forms of the name, or any indication of a name change, copy the source page(s), i.e. title page, approval sheet and/or biographical sketch, for resolution by Database Quality staff responsible for authority control. A new bibliographic record is created in Voyager by using the thesis template, which can be edited as appropriate to reflect changes in years or degrees. The following Leader values are supplied by the template and will not need editing.
...
Holdings record for circulating copy: Add the circulating copy (the book the approval form) as the second location print copy to the library location that predominantly supports the instruction and research in the discipline of the degree of the thesis. Consult Thesis Classifications for the location and classification number for each degree program. The degree program of each graduate is given in the Advanced Degrees Conferred list, which is provided to the Thesis Coordinator. The call number for the circulating copy includes the word Thesis, the classification number, the year, and the book number, followed by oversize symbol if appropriateauthor. Most theses are 29 cm. Consult the Oversize Chart for each location. As above, the Holdings for the circulating copy will also have an 843 field designating it as a print-format item.Example: If the thesis has multiple parts, create an 866 field in the holdings record and indicate the scope, e.g. v.1-2. And 867 field for supplemental material, (includes accompanying material.)Anchor A2b A2b
852 8 0 |b asia |k Oversize |h Thesis P30 2002 B586 |m +
866 4 1 |0 |a v.1-2
867 4 1 |0 |a CD-ROM |z <in pocket of text>
Item Status: book (for circulating copy). If the thesis has been bound in more than one volume, or if it has accompanying material like a CD-ROM, videodisc or sound disc, this information is recorded on the MFHD in 866 and 867 fields. The 866 is used for the basic bibliographic units of the thesis, and the 867 is for accompanying material. Use macros to add these fields. Insert an 866 field by putting your cursor at the end of the 852 and typing "6^^," Type "7&&" to insert an 867. Additionally the piece count should be added to the item record and the individual pieces in the note. For example: a regular 2-volume thesis, a typical 866 looks like this:
...
866 41 |8 0 |a 1 v.
867 41 |8 0 |a CD-ROM |z <in pocket of text>
Adding Copies Anchor A4 A4
Occasionally a CU library may already have received a thesis as a gift and cataloged it. If this is the case, add the archival copy (rmc,anx) as the 2nd location and the circulating copy as the 3rd location. Subsequent CUL thesis gifts are processed according to general thesis processing guidelines.
...