Page History

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Unit:  Batch Processing

Date last updated: 08/1/1617

Date of next review: August 20172018

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Evaluation of Voyager Records
Correcting Voyager Records and Adding to WorldCat
Adding OCLC Control Numbers to Voyager Records

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Following each daily extract to WorldCat, OCLC staff will send an email notification to

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bathload@cornell.edu announcing the processing of any files. There may be unresolved records and either on the OCLC ftp site or in OCLC Workdshare Management Services. There will be both files of unresolved records and bib detail reports which detail the precise error(s) in each Voyager record that was unresolved. The unresolved record has an OCLC number only retrievable by that number and must be manually examined either to correct the error in WorldCat or remove our holdings and assign it to another OCLC master record.

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1. Using OCLC Connexion, import the UNRES MARC file into a local bib filecall up the unresolved record by OCLC number.
2. If matching record is foundanother OCLC record matches our Voyager record and the unresolved would be a duplicate:
   • Add CUL holdings to the matching by choosing Update Holdings under Action menu in Connexion, making sure that you are logged on to OCLC. Validate record in local bib file. If MARC errors are found, correct in Voyager record.
   • Remove our holdings from the unresolved OCLC number.
   • Add OCLC master number our holdings are now associated with to Voyager record.
   • Make the same corrections you made for the record in Connexion appropriate corrections that caused the record to be unresolved in the Voyager record.
3. If no duplicate record is found in OCLC, add make the record to WorldCat:
4. Change the 040 NIC $cNIC to 040 COO $c COO for each record in the local Connexion file.
5. Delete any 899 and 9xx fields (Pressing the Alt then the delete key will accomplish this).
6. Validate record in Connexion, making any appropriate corrections.
7. Add record in WorldCat and take new OCLC master number and put in existing Voyager record.
8. Make any corrections you made to OCLC, to Voyager record.
9. Add maintenance statistic to Voyager bib record.
The record is added to WorldCat the same way holdings are added to an existing OCLC record. Choose Update Holdings under the Action menu in Connexion. available to all in WorldCat by resolving the error(s) enumerated in the bib detail report :

• • After making the corrections, validate the record in OCLC.
  • Replace the record in OCLC by choosing Replace Record under Action.
  • Correct the error(s) in Voyager record.

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