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Thesis/Dissertation Submission Process
Patron Access to Theses Prior to Cataloging/Binding
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- Cataloging source = 040
- Author = 100
- Title = 245
- Alternative title = 246 (if needed)
- Date = 264 |c (use the year of publication from the title page, even if it differs from the Advanced Degrees Conferred list)
- Physical description = 3xx fields (limit description to ill.illustrations, maps, facsim.)
- Dissertation note = 502 (use the year that the degree was conferred, according to the Advanced Degrees Conferred list)
- Bibliography note = 504
- Thesis Advisor = 700
- Stats code = 948 ( input and fastshelve or added copy or loc as appropriate)
Example of a thesis bibliographic record in RDA format:
040 |a NIC |c NIC
100 1 |a Blume, Maria, |e author.
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Master of Arts -- M.A.
Master of Fine Arts in Teaching -- M.F.A.T.
Master of Engineering Landscape Architecture -- M.Eng. (followed by the special field)L.A.
Master of Fine Arts Professional Studies (For all fields)-- M.FP.AS.(For all fields)
Master of Health Public Administration -- M.HP.A.
Master of Industrial and Labor Relations Regional Planning -- M.IR.L.RP.
Master of Landscape Architecture Science -- M.LS.A.Master
Doctor of Management in Hospitality Philosophy -- MPh. MD.H.Master
Doctor of Nutritional Science Musical Arts -- M.N.S.Master of Professional Studies (African and African-American Studies)-- M.P.S.(AD.M.A.A.)Master of Professional Studies (Agriculture) -- M.P
Doctor of the Science of Law J.S.(AgrD.)
Master of Professional Studies (Communication) -- M.P.S.(Comm.)
Master of Professional Studies (Community and Rural Development) -- M.P.S.
Master of Professional Studies (Human Ecology) -- M.P.S.(Hu.Ec.)
Master of Professional Studies (Industrial and Labor Relations) -- M.P.S.(I.L.R.)
Master of Professional Studies (International Development) -- M.P.S.(I.D.)
Master of Public Administration -- M.P.A.
Master of Regional Planning -- M.R.P.
Master of Science -- M.S.
Doctor of Philosophy -- Ph. D.
Doctor of Musical Arts -- D.M.A.
Doctor of the Science of Law J.S.D.
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Note: The thesis template may be edited to reflect changes for each conferral year by changing the year in the 264 |c and the thesis note in 502 note field. After each template edit, subsequent records can be created by adding the author, title, physical description fields (with the corresponding codes for the fixed fields in 008 field) and abbreviation and date of conferral for the degree in the 502 field. Anchor A1b A1b
Creating a Holdings Record: Create new holdings records for each copy using the appropriate cataloging location in Voyager. The Voyager OPAC will display the cataloging locations in alphabetical order regardless of the order in which the locations are created. Circulating copies are classified based on subject. The Holdings records for both the Archival and Circulating copies will also have an 843 field, designating them as print items. If the thesis has multiple parts, create an 866 field in the holdings record and indicate the scope, e.g. v.1-2. Anchor A2 A2
Holdings record for archival copy: The archival copy, use rmc,anx location.Anchor A2a A2a
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Anchor
Holdings record for circulating copy: Add the circulating copy (the book with a copy of the approval form) as the second location to the library that predominantly supports the instruction and research in the discipline of the degree of the thesis. Consult Thesis Classifications for the location and classification number for each degree program. The degree program of each graduate is given in the Advanced Degrees Conferred list. The call number for the circulating copy includes the word Thesis, the classification number, the year, and the book number, followed by oversize symbol if appropriate. Most theses are 29 cm. Consult the Oversize Chart for each location. As above, the Holdings for the circulating copy will also have an 843 field designating it as a print-format item.Anchor A2b A2b
Example:
843 |aPrint. |bIthaca, N.Y. : |c Cornell University,|d2010. |e xi, 261 l. : ill. ; 29 cm.
(used only when an electronic version was cataloged first, then the print copy added to exisiting record).
852 8 0 |b asia |k Oversize |h Thesis P30 2002 B586 |m +
Item Status: book (for circulating copy). If the thesis has been bound in more than one volume, or if it has accompanying material like a CD-ROM, videodisc or sound disc, this information is recorded on the MFHD in 866 and 867 fields. The 866 is used for the basic bibliographic units of the thesis, and the 867 is for accompanying material. Use macros to add these fields. Insert an 866 field by putting your cursor at the end of the 852 and typing "6^^," Type "7&&" to insert an 867. Additionally the piece count should be added to the item record and the individual pieces in the note. For example: text + cd-rom For a regular 2-volume thesis, a typical 866 looks like this:
866:41:|8 0 |a
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v.1-2
Adding Copies Anchor A3 A3
Occasionally a CU library may already have received a thesis as a gift and cataloged it. If this is the case, add the archival copy (rmc,anx) as the 2nd location and the circulating copy as the 3rd location. Subsequent CUL thesis gifts are processed according to general thesis processing guidelines.
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Cataloged theses and dissertations should be placed on the appropriate Physical processing trucks: PHD theses are stamped and tattle-taped at the bindery before they arrive in LTS, and only the circulating copies need to be labeled with the Call number. Archival/Annex PHD's can therefore be put directly on the outgoing 'Department Libraries' truck, while the circulating copies to be 'typed' (i.e. labeled), can be brought directly to Physical Processing staff. Masters Theses, on the other hand, are not stamped or tattle-taped when they arrive, so both copies can be put on the designated "Hardcover/Cataloged" truck, as with more conventional materials.
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A. Theses for Fine Arts Library (specifically Art, Architecture, and Regional Planning degrees)Anchor B1 B1
College of Regional Planning honors theses (BC.R.SP.):
852 8 0 |b fine |h NA 9002 [
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year] [author cutter] |z Non-circulating
Item Status: nocirc
Masters of Regional Planning theses (M.R.P.)
852 8 0 |b fine |h Thesis NA 9001 [year] author cutter |z Non-circulating
Bachelor of Architecture:
852 8 0 |b fine |h NA 38 [yr.] [author cutter] |z Non-circulating
Item Status: nocirc
Masters of Architecture for which we only receive one copy (if we receive two, process as normal):
852 8 0 |b fine |h Thesis NA39 [yr.] [author cutter] |z Non-circulating
Item Status: nocirc
Any Fine Arts thesis for which only one copy is received should be processed as a non-circulating item for the Fine Arts Library.
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