...
Unit: Cataloging
Date last updated: 04 07/0406/2017
Date of next review: April 2018
...
Anchor A A
A. Elements of Collection-Level Records
| A | |
| A |
Fixed fields minimum:
- Leader, Type of Record: a for published language materials; t for manuscript (unpublished) language materials; p for mixed materials, that is, published and unpublished materials, or print materials and any other kind of non-print format
- Leader Bibliographic Level = c (collection)
- Encoding Level = 7
- 008: Place of publication
- Publication Status (Note: " i, " inclusive dates of collection, or " k, " range of years of bulk of collection, are more likely than "than m, " multiple dates)
- Date 1(yyyy); Date 2(yyyy)
- Contents
- Language
...
All three elements of the publication statement may be included in collection-level records if appropriate. In most cases, however, because of the diversity of the material, only the date element ($c) will be recorded.
a. If the collection is finite, a single date or inclusive dates are to be used following RDA 1.9.
b. If it is expected that additional materials will be added to the collection, use the same guidelines as processing any open-entry multi-volume work.
OCLC changed their uploading criteria that made earlier CUL practices less appropriate. You will see older records that differ, but for now, follow these guidelines:
If the Fixed Field Type of Record is a, Language material, implying that the material is published, you must supply subfield a and b in your 264, even if just $a[Place of publication not identified] :$b [publisher not identified].
If the Field Field Type of Record is t, Manuscript language material, implying that the material is unpublished, you may use 264: 0: without subfields a and b, just c.
If the Field Field Type of Record is p, Mixed material, current policy still seems to be that you may use 264: 0: without subfields a and b, just c.
The problem with these guidelines comes when you have materials that were published, but published in various places by various publishers. CUL used to use a 264 with just a $c and still code the Type of Record as a. OCLC no longer allows us to do it that way. (On very old records, you may see a 264 $b of "various publishers," sometimes abbreviated as "v.p." That is no longer legal). Temporary solution: do it the way you want to, and give the printout to Pam, Sarah or Gary to upload into OCLC by hand.
4. Collation (300 field) containing the number of pieces in the collection at the time of cataloging (if no more to be added) or "volumes"; an indication of illustrative matter; and the range of volumes sizes. Use the word "volumes" if appropriate; "pieces" or "items" is also acceptable.
5. Notes (5XX fields)
Always give a 500 note, "Title devised by cataloger."
Pertinent notes may be given when judged important for the collection.
Formal contents notes (first indicator 0, 1 or 2) are made only in the case of collections of regular monographic material. For such collections, contents notes indicating author, title, illustrator (when appropriate), edition (when appropriate), and date of publication (when important) may be provided. Do not give subtitles unless very important. Each In standard made-up sets, each piece in the collection is assigned a volume number which is included in the contents note. Made-up sets of less standard material may not have numbered pieces in the 505 (see Poulty example below).
EXAMPLES:
Communist Party of the United States of America pamphlets.
[1] The American way to jobs, peace, democracy. 1954 -- [2] The constitution and by-laws of the Communist party of the United States of America. 1938 -- [3] How socialism will come to the United States. 1971 -- [4] The platform of the class struggle. 1928.
Poultry related pamphlets and ephemera.
American Buff Leghorn Club (8 newspaper clippings, 1 letter; in envelope) -- American Poultry Association pamphlet -- News & notes from American Poultry Historical Society, December 1986 (includes an article about Maurice F. Delano) -- Poultry books at special prices / American Poultry Journal Publishing Co. -- What and how to feed / American Poultry Journal Publishing Co. -- Reginald Appleyard (newspaper clipping) -- Cornish chronology / compiled by H.P. Clarke -- Selling day-old chicks doing "custom" hatching / Cyphers Incubator Company -- Poultry fanciers illustrations for sale, or to be used on any printing you order / Clarence C. -- DePuyHind-sights / John J. Dillon -- List of old poultry books for sale / by Robert Dunlop, Phelps, N.Y. -- Souvenir / Florida Ostrich Farm -- The "Howard", sanitary poultry house / Howard Manufacturing Co. -- International Single Comb Black Minorca Forum / International Single Comb Black Minorca Club -- Jewell Game Farm [1947 calendar] -- Mrs. Johnson's own poultry experience -- Unser Bekanntwerden mit den Malaien und Cochin = Our development of information about Malays and Cochins / Werner K.G. Moebes -- Morton B. Cooper pamphlet -- D.C. Noxon's price list of pure bred poultry and eggs / D.C. Noxon -- Oak Hill Poultry Farm pamphlet -- Poultry-keeper's memorandum -- Pratts practical handbook -- Pratts practical pointers on the care of poultry -- S. M. White, Keytesville, Chariton Co., MO (3 pamphlets, 1 letter; in envelope) -- Burpee's illustrated circular of Scotch collie dogs and fancy poultry / W. Atlee Burpee & Co. Also included are an invitation to the Michigan State and Detroit Poultry & Pet Stock Associations Show (January 7, 8, 9, 10, 1903); 6 post cards; 1 coaster; 5 ribbons from the West Shore Fanciers' Association, Sheboygan, Wis., 1912.
6. Subject headings (6XX fields) The assigned subject headings serve as a primary access mechanism to the majority of items represented by the collection-level record.
...