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Fine Arts: Accompanying discs
Disc(s) accompanied by book(s) (whether sound disc accompanies book or book is guide to sound disc), the sound disc will be put into pocket and item(s) shelved in stacks.
  • Location: fine
  • Call number: LC-type

    Book w/acc. disc: 866 1 v.

                                         867 1 sound disc |z <in pocket of text>

Disc w/acc. book/guide: 866 1 sound disc |z <in pocket of text>

                                          867 1 guide

  • Barcoding:
    • Barcode book, create item record, and change piece count to 2.
    • Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Include "Requires Special Handling" flyer or circle "Special Handling" on library flyer.
  • Physical Processing:
    • Scrap card with the call number and send items to Physical Processing
    • Phys. Proc. staff will write call number on inner ring of sound disc with indelible ink

Fine Arts: Accompanying cassettes

Books accompanied by cassettes, or cassettes accompanied by books will be boxed to go into the stacks. Do not barcode any of the pieces. Pencil the call number on the main text(s) and send everything to Conservation. After Conservation staff have completed their work, they will forward the material to the cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES count as necessary, update the Mfhd if needed.
  • Location: fine
  • Call number: LC-type
  • Physical Processing: When item has been returned to cataloger and item record has been created, send the material to Physical Processing 

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hotel
hotel

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D. Hotel/ILR/JGSM Library

  1. Location: hote ilr jgsm
  2. Call number: LC-type
  3. Barcoding: Follow general barcoding guidelines  in this procedure
  4. Physical Processing: Scrap card with the assigned LC-type call number and send item(s) to Physical Processing

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ilr
ilr

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E. ILR Library (limited Circulation)

  1. Location: ilr,lmdc Though most sound recordings for ILR will be housed in the Kheel Center, occasionally a sound recording will be ordered for the main collection, and given an LC-type classification. If a cataloger questions the location, an ILR selector should be consulted.
  2. Call number: Collection level number (will be assigned by Kheel Center staff after cataloging)
  3. Barcoding:
    • Do not barcode piece itself. Place barcode on archival bond processing slip
    • Adjust pieces count in item record as necessary
    • Item status: no circ
  4. Physical Processing:
    • Items should not be plated or tattle-taped
    • Send to Kheel Center for call number assignment and completion of processing

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mann
mann

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F.  Mann Library

  1. Location: mann
  2. Call number: LC-type
  3. Barcoding: Follow general barcoding guidelines  in this procedure
  4. Physical Processing: Scrap card with the assigned LC-type call number and send item(s) to Physical Processing
  5. Accompanying material: (whether CD accompanies book or book is guide to CD, the disk will be put into a pocket of the book when possible. Otherwise, barcode main piece and send materials to the attention of Mann processing staff). See LTS Procedure #24.

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math
math

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G. Math Library

  1. Location: math
  2. Call number:   LC-type
  3. Barcoding: Follow general barcoding guidelines  in this procedure
  4. Physical Processing: Scrap card with the assigned accession-type call number and send item(s) to Physical Processing

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music
music

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H. Music Library

All sound recordings, accompanying material or not, are cataloged and processed at the Music Library.
  1. Location: mus,av
  2. Call number: LC-type for main item Accession number for accompanying sound cassette(s), disc(s), CD(s) or CD-ROM(s) Examples: [use CLAMSS to assign number]
    • mus,av |h Cass 86
    • mus,av |h CD 27
    • mus,av |h CD-ROM 5
    • mus,av |h LP 10
  3. Barcoding: Do not barcode sound recording
  4. Physical Processing:
    • Send the cassette/disc/CD/CD-ROM(s) directly to the Music Library.
    • Be sure to pencil the call number on the main text. In addition, pencil a note alongside the call number reading: "Accompanying cassette/disc/CD/CD-ROM(s) stored in sound recordings" under call no. [number]
  5. MFHD notes: |z Accompanying text shelved in stacks.

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olin
olin

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I. Olin Library  

  1. Location: olin
  2. Call number: LC-type
  3. Place in black plastic case. Include any paper covers and/or inserts from jewel case, when sending to Physical Processing.
  4. Barcoding: Place barcode outside case, upper right corner next to opening edge.  
  5. Physical Processing: Scrap card with the assigned call number and send item(s) to Physical Processing
Olin: Accompanying discs
Disc(s) accompanied by book(s) (whether sound disc accompanies book or book is guide to sound disc), the sound disc will be put into pocket and item(s) shelved in stacks.

If the accompanying book(s) are too small to hold the disc(s), the book(s) a box will be made so they can be shelved in the stacks. Do not barcode at this stage. Pencil call number on main text and send everything to Conservation for box creation, after which it will be forwarded to a cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES count as necessary, update the Mfhd if needed.

  • Location: olin
  • Call number: LC-type

    Book w/acc. disc: 866 1 v.

                                         867 1 sound disc |z <in pocket of text>

Disc w/acc. book/guide: 866 1 sound disc |z <in pocket of text>

                                          867 1 guide

  • Barcoding:
    • Barcode book, create item record, and change piece count to 2.
    • Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Include "Requires Special Handling" flyer or circle special handling on library flyer as appropriate.
  • Physical Processing:
    • Scrap card with the call number and send items to Physical Processing
    • Phys. Proc. staff will write call number on inner ring of sound disc w/indelible ink

Olin: Accompanying cassettes

Books accompanied by cassettes, or cassettes accompanied by books will go to the Annex where the book(s) and cassette(s) will be stored separately.  Barcode as appropriate and adjust the piece count as necessary in the item record.
  • Location: olin,anx
  • Call number: LC-type
     

Olin: Audiobooks

If Olin or Uris has print copy of book, use the same call number, and modify the date
  • Location: olin or uris for discs
    • olin,anx for cassettes
  • Call number: LC-type
  • Physical Processing:
    • Obtain case(s) from Physical Processing supply cabinet and barcode the case only (i.e., do not barcode cassettes themselves). Be sure to adjust the PIECES count in the item record.
    • Do not discard original box. Send box along with plastic case to Physical Processing.

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ornit
ornit

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J. Ornithology Library

  1. Location: orni
  2. Call number: LC-type
  3. Barcoding: Follow general barcoding guidelines  in this procedure
  4. Physical Processing: Scrap card with the assigned LC-type call number and send item(s) to Physical Processing
  5. Accompanying material: Whether CD accompanies book or book is guide to CD, the disk will be put into a pocket of the book when possible. Otherwise, barcode main piece and send materials to the attention of Mann processing staff). See LTS Procedure #24.

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uris
uris

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K. Uris Library

 Discs and accompanying discs will be cataloged with a uris loc.  Cassettes and accompanying cassettes will be cataloged for uris,anx. .

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Uris Library: Accompanying discs
  • Disc(s) accompanied by book(s) (whether sound disc accompanies book or book is guide to sound disc), the sound disc will be put into pocket and item(s) shelved in stacks.

    If the accompanying book(s) are too small to hold the disc(s), a box will be made so they can be shelved together in the stacks. Do not barcode at this stage. Pencil call number on main text and send everything to Conservation for box creation, after which it will be forwarded to a cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES count as necessary, update the Mfhd if needed.

  • Call number: LC-type

    Book w/acc. disc: 866 1 v.

                                          867 1 sound disc |z <in pocket of text>

Disc w/acc. book/guide: 866 1 sound disc |z <in pocket of text>

                                         867 1 guide

  • Barcoding:
    • Barcode book, create item record, and change piece count to 2.
    • Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Include "Requires Special Handling" flyer or circle "Special Handling" as appropriate.
  • Physical Processing:
    • Scrap card with the call number and send items to Physical Processing
    • Phys. Proc. staff will write call number on inner ring of sound disc w/indelible ink

Uris Library: Accompanying cassettes

Books accompanied by cassettes, or cassettes accompanied by books will be sent to the Annex where the book(s) and cassette(s) are stored separately. Barcode as appropriate and adjust piece count as necessary in the item record.
  • Call number: LC-type
     

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vet
vet

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L. Veterinary Library

  1. Location: vet 852 |k Disk
  2. Call number:  Disk: LC type  Accomp. disk: Use book call number. Add "Disk" at end of call number. 
  3. Barcoding: Follow general barcoding guidelines  in this procedure
  4. Physical Processing:  Disk: Put disk in jewel case if one is not provided by manufacturer, indicating call number on flyer or scrap card and send to LTS Physical Processing. Accomp. disk: Rubber band disk (in jewel case or disk mailing box) to book and send to Physical Processing or Conservation

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