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Holdings record for circulating copy: Add the circulating copy (the book with a copy of the approval form) as the second location to the library that predominantly supports the instruction and research in the discipline of the degree of the thesis. Consult Thesis Classifications for the location and classification number for each degree program. The degree program of each graduate is given in the Advanced Degrees Conferred list. The call number for the circulating copy includes the word Thesis, the classification number, the year, and the book number, followed by oversize symbol if appropriate. Most theses are 29 cm. Consult the Oversize Chart for each location. As above, the Holdings for the circulating copy will also have an 843 field designating it as a print-format item. Example:843 |aPrint. |bIthaca, N.Y. : |c Cornell University,|d2010. |e xi, 261 l. : ill. ; 29 cm. (used only when an electronic version was cataloged first, then the print copy added to exisiting record).852 8 0 |b asia |k Oversize |h Thesis P30 2002 B586 |m + Item Status: book (for circulating copy)If the thesis has been bound in more than one volume, or if it has accompanying material like a CD-ROM, videodisc or sound disc, this information is recorded on the MFHD in 866 and 867 fields. The 866 is used for the basic bibliographic units of the thesis, and the 867 is for accompanying material. Use macros to add these fields. Insert an 866 field by putting your cursor at the end of the 852 and typing "6^^," Type "7&&" to insert an 867. Additionally the piece count should be added to the item record and the individual pieces in the note. For example: text + cd-rom For a regular 2-volume thesis, a typical 866 looks like this:866:41:|8 0 |a v.1-2We 2 We might want to add to this sentence:The 866 isued for the basic bibliographic units of the thesis, and the 867 is for accompanying material (anything which falls out of the volume when you shake it). Anchor A2b A2b
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When the LTS thesis liaison is contacted by a patron or notified by Reference Dept. staff that a patron wishes to see a thesis before it has been processed, ask for patron's contact information (name, phone/e-mail) so that you can provide information on the availability of the thesis. Check the latest list of Advanced Degrees Conferred for the author. If the author does not appear on the list, the degree has not yet been conferred, though the thesis may have been submitted to a college department. If the author appears on the list, and we have theses awaiting processing, RUSH process if it is bound. If the thesis cannot be processed, or still unbound at the Bindery, inform the patron and/or Reference staff of the situation and the process of viewing an unbound thesis. If both un-bound copies are available, select the circulating copy for viewing. Carry the unprocessed thesis to the security desk of the Rare Books and Manuscripts Division in 2B Krock Kroch Library, where the patron can view it in the secure reading room. When the patron no longer needs the thesis, RMC staff will notify LTS liasion to retrieve the thesis for processing.
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