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Automated orders are now processed through a variety of sources POOF:  POOF!, Coutts Oasis Ally, Harrassowitz, and soon others. We have tried attempt to make the processing steps to process the files from each source to be as similar as possible with , creating variations only when necessary and customize customization only when practical. The premise is to be able to add new vendors with a minimum of script adjustments.

1. Pick up file from source.:
   1. A POOF file is picked up from a cron job scheduled to run at 8:05 each weekday morningsmorning.
   2. Coutts Ally orders must go through an authorization process to produce a file which is downloaded to an LTS Share space, : \\input\vendorRecords\Coutts_Ally which is   That file is then processed by an lstools script. (NB: We are still trying still attempting to get Coutts to automate the authorization and file produce process. At that time we would   When that is accomplished, we will institute a cron job for pickup.)
   3. Harrassowitz generates a file each day titles . Titles are selected in OttoEditions. We will then have From there we will establish a cron job to process the file.
2. Processing  Processing of files.:
   1. Both  Both POOF and Coutts Ally orders are processed through a set of rules commonly called the order matrix. Each line is a separate depends on a separate rule and the first time a record matches the criteria of the rule, it then follow the instructions on what to do with instructions are in place to handle the record appropriately. For example, early in the table records in the 008 position 28 that are f or s for federal or state publications, are discarded.  They will then be sorted for government documents manual examination and potential processingas government publications before further processing.  Another example is for those records with 981 subfield n with REQ: are processed for of records removed from automated processing are bib records which contain field 981 subfield n  REQ:  Those records are sorted to a separate file for probable Amazon ordering.
   2. After initial special exceptions a record is then assigned a vendor by country are handled, the country code in the 008 field is examined, and a vendor assigned accordingly.
   3. Titles that have for which no vendor assigned for that country or other conditions can is easily automatically assigned according to country code, will be sent to another LTS share space, : \\input\vendorFirmOrd\cts\ based   Depending on what rule has been applied as the title is processed such as electronic which rule applies, the title will be processed as:  electronic records,serials, early imprint dates, etc.
   4. MARC records with data errors are placed in a separate folder for manual processing.
   5. Harrassowitz files end with the suffix ".24.ord.mrc" and have   generate a Harrassowitz.purchase order created.
   6. For most cases that a Most case for which a vendor creates an a MARC file of ordered titles, then those titles will have a bib   bib records and purchase order are generated via a bulk import profile for that vendor.
      
      
3. Bulk The bulk import profile will discard records that have match that match too closely to existing records and place them into vendor-named discard folders in the cts folder on the LTS share space mentioned beforeabove.
   1. Discards are based on complete title matches or ISBN or LCCN.
   2. Discards are manually examined to ensure discarded title is a duplicate.

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