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Instructions for updating inventory records of scrapped, stock, and missing machines |
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See also
Scrapped Machines
Reminder: Hard drives should usually be removed first, especially if easy, as in desktop systems.
Update the inventory record in FM Pro
For machines that have been or will be scrapped (disposed/ disposal), update their inventory records as follows:
- Last name: "scrap"
- Room and Building: Leave blank
- Group: Leave Blank
- Machine Function: "Scrapped"
- Owner: Scrap
- General Notes
- Include some general notes describing what the machine was previously used for.
- Note what date the machine was disposed of.
Reminder: Hard drives should usually be removed first!
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Update the DNSDB record for the item
- Taks this to a Chemistry IT ful-time staff member.
Stock Machines
Update the inventory record in FM Pro
For machines that are in stock, inventory conventions are as follows:
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After ensuring they really can't be found (confirm judgment with Michael Hint or Oliver Habicht), the conventions for these machines are:
Update the inventory record in FM Pro
- Leave everything in the record in the same with the following exceptions:
- General Notes:
- Date marked missing
- Room, building, group, machine function, and machine name.
- Machine Function: "Missing"
- Clear Room, Building, and Group fields (To ensure that we are not billing groups for missing machines).
- Clear Machine Name (To ensure easier searching and parsing of records).
- IMPORTANT: Do not modify the Verified Date. That date is reserved for hands-on/ visual confirmation of the machine's existence.
Update the DNSDB record for the item
- Taks this to a Chemistry IT ful-time staff member.
Keywords
FileMaker
Related articles
Standard Inventory Record Tutorial, DNSDB