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Unit: RMC
Date last reviewed: 05 07/0421/201516
Date of next review: May 2016 July 2017
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Initial Appraisal and Accessioning
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2. Appraise the collection; make a preliminary list to enter in the 541 field of the holdings record in Voyager (see Holdings Record Fields in LTS Procedure #81). Number the containers in the collection (e.g. box 1, box 2, etc.) and write the collection name on them.
3. Create an accession folder with the collection name on it. Include any correspondence and information relating to the collection or its acquisition.
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7. Using the accession book on the RMC-shared drive, assign a collection number to the collection. Record it in the Voyager record and write it on the containers (boxes etc.).
8. Print out the Voyager record to file in the accession folder. Write the Voyager bib id bib ID and the collection number on the accession folder.
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4. Consult the Assistant Director for Technical Services & Curator of Digital and Media Collections Curator about the proper housing for visual materials.
5. As you go through the collection, compile at least a preliminary box list in Excel. Print out a copy of the list for the accession folder, then e-mail the list as an attachment to the Collections Assistant in charge of processing, for use in creating the EAD guide. Be sure to specify the collection number.
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