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For microform processing see LTS Procedure #28a, Microform Processing.
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Olin /Fine Arts/Music/Science Libraries
Coverage of the microform and guide are the same
Coverage of the guide is more extensive than the microform
Microfilm and guide are serials received separately
Microform and guide are serials received together
Kroch (Asia)
All Other Libraries
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Olin:Anchor A A Anchor
The microform and its guide/index are cataloged on one bibliographic record. Please make sure the guide/index is included in the $e of the 300 field with an accompanying 740 if the guide/index has a unique title.
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The microform and
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the guide/index will have separate MFHDs. One MFHD is for the microform, and one is for the guide
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/index. The guide/index will share the film’s accession number + “Guide” [or “Index”]
Call number:
Assign accession number using CLAMSS [link].
MFHD for the microform:
852 81 $a olin $h Film 5663
866 41 $80 $a reels 1-21
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MFHD for the guide/index:
852:80:$b olin,ref $h Film 5663 Guide
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Place items on Physical Processing trucks.
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$z Shelved in the Microform Guide Section.
Example of set with 2 guides/indexes (3 holdings records):
852 81 $a olin $h Film 9476
866 41 $80 $a reels 1-765
852:80:$b olin,ref $h Film 9476 Guide $z Shelved in the Microform Guide Section.
852:00:$b olin $h P1051 $i.W55 1950 $z Guide to Olin Film 9476
[Do not include “Guide” in the call number.]
Barcode the guide/index, create the item record and set item type to “nocirc”.
Kroch (Asia)
The microform and guide/index are on one bibliographic record for the microform, with 1 MFHD.
852 81 $b was $h Film 10651 $z Shelved in Olin Library (Lower Level)
866 41 $81 $a reels 1-3
867 41 $81 $a 1 guide $z Shelved in Olin Library (Lower Level)
Barcode the guide/index, create the item record and set item type to “nocirc”.
Example of set with 2 guides/indexes (2 holdings records):
852 81 $a sasa $h Film 852 $z Shelved in Olin Library (Lower Level)
866 41 $80 $a reels 1-35
867 41 $81 $a 1 guide $z Shelved in Olin Library (Lower Level)
852:00:$b sasa $h DS900 $i.T43 1978 $z Guide to ASIA Film 852
[Do not include “Guide” in the call number.]
Barcode the guide/index, create the item record and set item type to “nocirc”.
Africana
Catalog guide/index for Africana, Ref
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The microform and guide are cataloged separately. The guide receives a full LC classification. The selector can designate if for the Reference Department or for the stacks.
MFHD for microform:
852 81 $b olin $h Film 6147
866 41 $80 $a reel 2; reel 4
868 41 $80 $a 1 guide, covering the World $z <shelved in Reference: Z7553.C3 I55>
MFHD for guide in Reference:
852 00 $b olin,ref $h Z7553.C3 $i I55
NOTE: Do not add oversize designation.
MFHD for microform:
852 81 $b olin $h Film 6147
866 41 $80 $a reel 2; reel 4
868 41 $80 $a 1 guide, covering the World $z <shelved in Reference: Z7553.C3 I55>
MFHD for guide in Reference:
852 00 $b olin,ref $h Z7553.C3 $i I55
NOTE: Do not add oversize designation.
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The microform and guide are cataloged separately. The guide gets an accession number + "Guide", and is in Reference. Ex.:
MFHD for microform:
852 81 $b olin $h Film 4931
866 41 $80 $a 1954/1955-1976,1978-1993
868 41 $80 $a 1 multi-part guide $z <shelved in Reference>
MFHD for guide:
852 81 $b olin,ref $h Film 4931 Guide
866 41 $80 $a 1978/1982-1988
NOTE: Do not add oversize designation.
MFHD for microform:
852 81 $b olin $h Film 4931
866 41 $80 $a 1954/1955-1976,1978-1993
868 41 $80 $a 1 multi-part guide $z <shelved in Reference>
MFHD for guide:
852 81 $b olin,ref $h Film 4931 Guide
866 41 $80 $a 1978/1982-1988
NOTE: Do not add oversize designation.
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The microform and guide are one record for the microform, with 2 MFHDs. One MFHD is for the microform, one is for the guide. Code both as incomplete multi-part items in the MFHD fixed fields as follows: The Leader for both is y for serial. The 008 shows the receipt status as 5 and completeness as 2. The guide gets an accession number + "Guide". Ex.: MFHD for microform:
852 81 $b olin $h Microfiche 1283
866 41 $80 $a papers (1833-1843)
866 41 $80 $a transactions (1853/1854-1875/1876)
866 41 $80 $a transactions (1876/1877-1900/1901)
868 41 $80 $a Guide $z <shelved in Reference>
MFHD for guide:
852 81 $b olin,ref $h Microfiche 1283 Guide
866 41 $80 $a pt.1 (1833-1876)
NOTE: Do not add oversize designation.
852 81 $b olin $h Microfiche 1283
866 41 $80 $a papers (1833-1843)
866 41 $80 $a transactions (1853/1854-1875/1876)
866 41 $80 $a transactions (1876/1877-1900/1901)
868 41 $80 $a Guide $z <shelved in Reference>
MFHD for guide:
852 81 $b olin,ref $h Microfiche 1283 Guide
866 41 $80 $a pt.1 (1833-1876)
NOTE: Do not add oversize designation.
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A. Coverage of the microform and guide are the same:
The microform and guide are one bib for the microform, with 1 MFHD. Barcode guide, and add "Guide" to the enum.
852 81 $b was $h Film 10651 $z Shelved in Olin Library
866 41 $81 $a reels 1-3
868 41 $81 $a 1 guide
B. Coverage of the guide is more extensive than the microform:
See Olin B.
When in doubt, put on the same record.
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on separate record. Use accession number + "Guide"
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See bib ids 840250 (microform set)/840539 (guide) for example.
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ILR
Include guide on same record, using an 866 field
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and 867
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fields as appropriate.
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852 81 $a ilr,anx $h Film 2985
866 41 $80 $a reels 1-23
867 41 $81 $a 1 guide
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