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Date of next review: June 2017
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General notes:
1. Guides will be barcoded and placed on appropriate physical processing trucks.
2. Item type should be set to nocirc.
RDA: It’s OK to accept copy if it is not incorrect or misleading. Otherwise follow Option 4 in our Toolkit Workflow titled Accompanying Material Options: enter guides in the 300 |e and add a 2nd set of 33X for the guide with leading ǂ3 for book. Make sure that the first 337 field represents the microform. (See RDA 3.4.1.3. + 3.4.5.
Whenever possible the guide/index to a microform set should be added to the bibliographic record for the set. If, in a cataloger’s best judgement, the guide/index is better served by an individual bibliographic record, linking fields must be added to ensure mutual discovery. For example, if the guide was not originally issued as part of the microform set, or was created and published by a different entity, it should probably not be included on the same bib record.
In general, microform guides are non-circulating and are shelved in a library’s reference section. If there are multiple copies of the guide/index, and the decision is made that the additional copy will reside in the stacks, assign an LC call number and create a separate holdings record. Include a public note in the 852: $z Guide to Film ####. These are also non-circulating.
For microform processing see LTSMicroform Procedure, #28a.
In the examples below, the guides have been entered in the 868 (Index) field on the MFHD. However, if the guide is not an index, use an 867 (Supplement) field.
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Olin
Coverage of the microform and guide are the same
Coverage of the guide is more extensive than the microform
Microfilm and guide are serials received separately
Microform and guide are serials received together
Kroch (Asia)
All Other Libraries
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