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Batch Monographic Withdrawals
Transfers
Reinstatements
Medium Rare Annex
Additional Steps : Special Cases
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852 00 ... $x WITHDRAWN (LOST), 8/21/00 abc
B. Batch Monographic Withdrawals
852 01 ... $x WITHDRAWN (DESELECTED), 8/6/00 abc
852 00 ... $x WITHDRAWN (REPLACED BY PRES. PHOTOCOPY), 9/24/00 abc
852 01 ... $x Vol. 3 WITHDRAWN (MISSING), 7/21/00 abc
852 01 ... $x Suppl. WITHDRAWN (DESELECTED), 8/18/00 abc $z Lacks suppl.
852 01 ... $x Vol. 8-15 WITHDRAWN (REPLACED BY PRES. PHOTOCOPY), 9/28/00 abc
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For batch withdrawals of single volume monographs we receive either a text file barcodes or an Excel spreadsheet of the single volume monographs to be withdrawn.
- We import the text file or Excel spreadsheet into Microsoft Access.
- We perform a query or queries to verify that the data is as expected. (Looking for things such as unexpected multi-volume monographs, serials, items checked out, etc.)
- Once verified that the data is as expected, we delete the item records using a Perl script or Gary Strawn's Location Changer.
- We use Harvest to pull the MFHDs and use MARCEdit to follow the manual withdrawal steps for holdings described above. (Leader position 5 changed to "d" and an 852 subfield x note "Withdrawn....".
- We used Gary Strawn's Record Reloader or a Perl script to replace the holdings with the revised versions.
- We use Harvest to pull copies of the bibs and add a 948 batch withdrawal statistics.
For example: 948 2_ $a 20151212 $b w $d batch $e lts - We use Voyager's bulk import function to replace the bib using the bulk import code BIBMAINT.
- If it is the last copy for CUL, then we suppress those bibs using the bulk import code BIBSUP.
- We then rerun the Access query to verify that holdings are suppressed and the items deleted.
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C. Transfers Anchor C C
- Transfer the item(s) online according to the instructions found in section "6. Disposition" of the " Selection Policy for Shelf Space Adjustment.
- If the transfer involves a title for "rmc,anx" or one of the "ranx" sublocations, follow the Rare Annex (12a) instructions below.
- If the transfer involves superseded editions or volumes, see also Special Instructions below.
- If the title is a serial, check for and report an open purchase order.
- If the title bears a "Pamphlet" call number, send it to the Library Annex.
- Process the physical piece(s) as follows (except for Rare Annex material)
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