Page History

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General RDC Data Maintenance Routine  

Prior to Creating Records

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When a Registry request is received:

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1. Add the Registry request to the list on the Digital Registry Workflow wiki page. This page is restricted to selected Collection Development and Metadata Services staff.
2. CD Exec will discuss whether or not the submitted collection will be included in the Registry and post the decision on the wiki.

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When CDExec approves the addition of a collection to the Registry:

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1. Request a stub MARC record for the new digital collection so that the BibId can be used to create a Handle.
2. Create a Handle.
3. Make sure the collection is fully cataloged in Voyager.  Obtain all Obtain all information necessary for cataloging (The following will be provided to the Electronic Resources Cataloger)
4. • 1.                                       i.        Handle for the digital collection
     2.                                      ii.        BibId for print collection if there is one
     3.                                     iii.        Link to EAD record if there is one
     4.                                    iv.        Name of library department primarily responsible for the collection and their contact information, include VIVO URI for department
     5.                                     v.        Other critical information the department feels is important to understanding the collection, e.g. specific people, places, concepts (and their relationship to the collection)
5. Ensure that catalog record has 899 code-- CULDigReg in order to automatically be added to the Registry
6. Track the above steps on the Digital Registry Workflow wiki page.

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