Page History

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1. Request a stub MARC record for the new digital collection so that the BibId can be used to create a Handle.
2. Create a Handle.
3. Make sure the collection is fully cataloged in Voyager. 
   • Obtain all information necessary for cataloging (The following will be provided to the Electronic Resources Cataloger)
     1.                                       i.        Handle for the digital collection
     2.                                      ii.        BibId for print collection if there is one
     3.                                     iii.        Link to EAD record if there is one
     4.                                    iv.        Name of library department primarily responsible for the collection and their contact information, include VIVO URI for department
     5.                                     v.        Other critical information the department feels is important to understanding the collection, e.g. specific people, places, concepts (and their relationship to the collection)
4. Ensure that catalog record has 899 code-- CULDigReg in order to automatically be added to the Registry
5. Track the above steps on the Digital Registry Workflow wiki page.

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There are two types of records required for the Registry: a Bibliographic record in MARC and a VIVO Agent with contact information (a department responsible for a collection). 

The main record type in the Registry is the MARC record; the Registry application knows to pull information from the MARC when the 899 code “CULDigReg” is added. A Collection must have at least one related Agent. 

All new library department/unit entries in VIVO need to be created prior to the creation of a MARC Collection record. Each department needs to at least one associated email, but may be described more fully. Note: The LTS staff member assigned to create VIVO entries for departments needs administrative privileges to add or edit an existing VIVO entity. Contact a VIVO staff member to delete or merge VIVO entities.

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General maintenance of RDC data is performed twice a year (January and July).

At this time:

Send an e-mail to all Agents and ask for the data to be reviewed.

Update information as necessary.