2CUL Joint Negotiation and Purchasing - Principles and Policies
2CUL has seen some success negotiating together for resource purchases, approval plans, and technical service services. In an effort to build on this success, it is important to prioritize consortial negotiation where possible.
Principles:
Whenever possible, selectors and technical services should consult with their 2CUL counterparts to gauge interest in joint approval plans, purchases, licensing, or renewals for accounts involving significant expenditure.
Strive to share and coordinate license review and renegotiation process, achieve separate but identical licenses, and complete signature process promptly.
The goals of any joint agreements should be to secure lower overall content and service fees and/or preferable terms of service.
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Procedures:
Discovery or Selection Process - Selectors and technical services should regularly consult with their 2CUL counterparts to gauge interest in joint approval plans, purchases, licensing, or renewals. It is important for relevant parties to know about any 2CUL joint licensing and purchase discussions as early in the process as possible.
Selector contacts:
Columbia: http://library.columbia.edu/about/policies/collection-development/liaisons.html
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E-Resource units assign license review to an appropriate staff member.
Reviewers contact each other to address any concerns they have about the agreement.
One of the reviewers requests all license changes to vendor on behalf of 2CUL.
Each partner escalates review process as needed to collection development directors.
Once final license is determined and both partners are in agreement, the separate, but identical licenses are signed by appropriate parties.
Advantages and options for joint arrangements:
Locking two large institutions into an agreement may get us better pricing or service agreements.
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