Page History

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Date of next review: March 2016

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Preliminary check
Cataloged record found in Voyager
Final steps

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A A

A.  Preliminary check

1. If the original item is, or was cataloged, but no catalog record is found in Voyager, forward to DBQ supervisor for processing. A Voyager record will be created for the original before processing the preservation photocopy according to the instructions below for Cataloged record found in Voyager .
2. If the reproduced material includes individual pieces of multipart items that were not recorded in Voyager holdings for the original title, process them as added volumes using the 843, subfield m convention described below.
3. If a non-LC type call number (e.g. Pamphlet, ArW) was assigned to the original, withdraw the original, consult with Original Cataloging staff for the appropriate classification, and process following the guideliens below.
4. If the call number and barcode from the original piece were photocopied, line out with pencil.

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B B

B.  Cataloged record found in Voyager

a. Withdraw the original piece(s). Usually the original piece(s) is not returned with the preservation reproduction. Add a 948 local statistic field to the bib record, using the value "w" for type of transaction. LTS Staff: For multipart items, record the number of pieces withdrawn in a 948 |x.

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Single Monographs
Multi-Part Monographs (completely reproduced)
Multi-Part Monogarphs (partially reproduced)
Multiple Title Monographs, bound together
Serials 

a. Create a new holdings record using the call number of the original. Add the date of the original plus "a" to indicate that it is a reproduction. Do not add an explicit copy number to the preservation reproduction.

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  843: : |a Preservation reproduction. |b Ithaca, N.Y. : |c Cornell University Library, |d 2002. |e 26cm. |n CUL copy split into 2 volumes.

• 866:41: |8 0 |a v. 1-2

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1. Use the holding record for the original multi-part copy. Use the same call number as the original volumes, even if the reproduced volumes are oversized.
2. Add the volume information in |m of the 843 field specifying the volumes reproduced.

   for example:

   • 843: : |a Preservation reproduction. |m Vol. 1, 8-10. |b Ithaca, N.Y. : |c Cornell University Library, |d 2000. |e 35 cm.
3. If the 866 field does not reflect the volume numbers of the reproduced pieces, update the 866 field.
4. Create item record. Add Preservation Reproduction to the notes field.

Follow guidelines for Bound With material and for Single Monographs or Multi-Part Monographs as appropriate.

Follow all applicable directions from Multi-Part Monographs. Catalogers should refer previously uncataloged titles to LTS Serials or LTS Documents for creation of any required acquisitions and receiving records. Complete holdings statements for dead titles need to be established.

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C C

C.  Final Steps

1. Pencil call number at the top left corner of the inside cover of the book(s).
2. Barcode the piece(s) and create item record(s).
3. Add a 948 field to the bib record, using the value "a" for an added copy, "l" for an added location, or "m" for added volumes.
4. Place the preservation reproduction on the appropriate physical processing truck for marking.