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Date of next review: June 2016
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Requests to verify when a publication was first made publicly available at CUL
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Requests for both a verification of date of availability and an authenticated photocopy
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. Requests to verify when a publication was first made publicly available at CULAnchor A A
- The LTS Acquisitions Coordinator, the Administrative Supervisor in Original Cataloging, or another knowledgeable LTS supervisor should field these requests, which may come directly from an attorney (or his/her office) or from staff elsewhere in CUL. Note: Forward requests related to Law Library items to the Associate Director of Information Management at Law.
- Advise the attorney or law office that we will do the required research and provide a signed, notarized affidavit containing this information for a processing fee of $100.
- Retrieve the item(s) and check date stamp(s), record creation dates in Voyager, and/or any other indications of when the item(s) would have first become available for patron use.
- Fill out the appropriate affidavit for reporting and attesting to the veracity of the information you provide, editing the text of the sample form as appropriate.
- Consult Lyndsi Prignon, or other CUL or CU notary public, to witness your signature and notarize the form.
- Prepare an invoice for the processing fee, editing the text of the sample form as appropriate.
- Mail, fax, or scan the affidavit and invoice as instructed by the attorney or legal office that requested the information.
- Submit copies of the affidavit to the CUL’s Intellectual Property Officer, the AUL for Library Administrative Services, and the Director of Library Technical Services .
- Submit copy of the invoice to the appropriate accounts representative, indicating that payment should deposited in LTS account L54-3700.
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