...
Date of next review: June 2016
...
Requests to verify when a publication was first made publicly available at
...
Requests to make and authenticate a copy of a publication from a publication from Cornell holdings
Requests for both a verification of date of availability and an authenticated photocopy
...
. Requests Requests to verify when a publication was first made publicly available at CULThe CULAnchor A A
- The LTS Acquisitions Coordinator, the Administrative Supervisor in Original Cataloging, or another knowledgeable LTS supervisor should field these requests, which may come directly from an attorney (or his/her office) or from staff elsewhere in CUL. Note: Forward requests related to Law Library items to the Associate Director of Information Management at Law.
- Advise the attorney or law office that we will do the required research and provide a signed, notarized affidavit containing this information for a processing fee of $100.
- Retrieve the item(s) and check date stamp(s), record creation dates in Voyager, and/or any other indications of when the item(s) would have first become available for patron use.
- Fill out the appropriate affidavit for reporting and attesting to the veracity of the information you provide, editing the text of the sample form as appropriate.
- Consult Lyndsi Prignon, or other CUL or CU notary public, to witness your signature and notarize the form.
- Prepare an invoice for the processing fee, editing the text of the sample form as appropriate.
- Mail, fax, or scan the affidavit and invoice as instructed by the attorney or legal office that requested the information.
- Submit copies of the affidavit to the CUL’s Intellectual Property Officer, the AUL for Library Administrative Services, and the Director of Library Technical Services .
- Submit copy of the invoice to the appropriate accounts representative, indicating that payment should deposited in LTS account L54-3700.
B. Requests to make and authenticate a copy of a publication from a publication from Cornell holdingsThe holdingsAnchor B B
- The Olin/Uris Interlibrary Services Lending Unit handles these requests – see https://olinuris.library.cornell.edu/content/interlibrary-lending#Affidavit%20request. The attorney (or his/her office) must submit the request directly to this unit, along with an explicit request for an affidavit.
- Note that there is a $100 processing fee for fulfilling these requests, plus the cost of photocopying.
C. Requests for both a verification of date of availability and an authenticated photocopyAlert photocopyAnchor C C
- Alert the requestor that he/she must contact the Olin/Uris Interlibrary Services Lending Unit directly to request the authenticated photocopy, along with an explicit request for an affidavit. CUL considers the request for the photocopy, plus the affidavit, as a separate transaction from the query regarding when a document was first made available to the public. There is a $100 processing fee for each transaction, plus the cost of photocopying.
- Complete Steps A.1-6 and A.8-9 above, then forward the item(s) and documentation to Olin/Uris Interlibrary Services Lending Unit in B42 Olin Library. Olin/Uris ILS staff will forward the affidavits and invoices, along with the photocopy, to the requestor
...