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- It has a designation--numbering and/or date--that will distinguish it from any other issue (usually in a prominent position but can also be in the preface or other internal location). This is crucial--there is no way a publication can be treated as a serial if it does not have an individual designation.
- If its designation is only a date, it has an indication (such as the word "annual") that it will continue to be published.
- There is catalog copy for it as a serial. (However, CONSER policy is that institutions may set individual policy concerning serial vs. monograph treatment).
- It seems to be related to (i.e., is a title change from) an already-cataloged serial.
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B. Series vs serial treatmentSerial Treatment Anchor B B
- If Cornell has established a title as a series, we will not recatalog it as a serial simply because another institution has cataloged it as a serial. However, if the series title is distinctive and all volumes are on the same subject and held by the same library, we will consult with the selector and consider recataloging it as a serial.
- Cornell no longer partially analyzes serials. There are no exceptions to this policy.
- If a selector has ordered a single issue of a serial because it deals with a special topic, that issue may be cataloged as a monograph in order to provide subject analysis. In some cases, the "serial" title may be treated as a series in a 490 field; in other cases, it may be more convenient to give the serial information in a quoted note and provide access to the serial in a 730 field. There is room for judgment in this decision. If the serial title is very general in nature (e.g. a travel magazine) and the article the selector is targeting is only a portion of the issue, it may be better to use the serial record, make a note on the serial bib record about the article of interest, in order to provide keyword accessibility, and forego subject analysis. Be pragmatic.
- Offprints and reprints of individual articles from a serial, or an article torn out of a serial, are considered duplicates if CUL already has the issue of the serial in question. Such articles should be returned to the selector. In rare cases, a selector may insist on keeping the individual article. The article is then cataloged as a monograph (usually "caption title" or "cover title") and the offprint/reprint information is given in a quoted note (e.g. "Reprinted from The library quarterly, vol. XXXV, no. 4, October 1965"). It is not usually necessary to create a 730 field for the serial title.
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