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Date of next review: March 2016
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General notes
- Types of Computer Disk
- Special Labels (except Music CDs)
- Serials
- Guide/Insert Laid in Jewel Case
- Accompanying CDs for Annex
Processing Disks/Discs for Individual Libraries
- Africana Library
- Asian Collections (Kroch Library)
- Annex Library
- Conservation
- Entomology Library
- Fine Arts Library
- Hotel Library
- Geneva Library
- ILR Library
- JGSM Library
- Mann Library (includes items for Entymology, Geneva and Ornithology Libraries)
- Maps
- Math Library
- Music Library
- Olin Library
- Olin Reference
- When CD is Primary
- When Print is Primary
- Ornithology Library
- Uris Library
- Uris Reference
- Veterinary Library
Types of computer disks
Computer laser optical discs (CD-ROMs), DVD-ROMs
Computer files are permanently recorded on the disc (by the same process used in recording a sound CD). A CD-ROM/DVD-ROM is usually stored in a plastic box called a jewel case normally supplied by the manufacturer. If there is no jewel case supplied with the disc, or if it has been damaged, use a DVD case. DVD cases may be found near the Catalog Reference shelves. The disc in the jewel case or DVD case can be put directly on a book truck or mailing shelf without any additional protection. Barcodes and labels should be attached to the outside of the jewel case/DVD case, the barcode in the upper right corner, and the label in the upper left corner. Labels should not be attached directly to a CD-ROM/DVD-ROM because it may become unbalanced and not rotate evenly.
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In general it is not a good idea to attach a barcode to a floppy disk, since it could cause the disk to get stuck in the disk drive. However, some unit libraries want the barcode attached directly to the disk. See the instructions for the individual unit libraries below. When in doubt, the barcode can always be attached to the permanent container for the disk. If a barcode is attached to a floppy disk, attach it in the label area. Write the call number on a peel-off self-adhesive label and attach it to the recessed label area of the disk (carefully, so as to not obscure essential publisher's information), or write the call number on the label with a felt-tip pen or soft pencil. Attach the call number label to the container.
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Special labels: Apply to all CD-ROMs/DVD-ROMs that are not sound recordings
When cataloging computer disks as primary or accompanying material, affix a 'Warning of Copyright Restrictions' label somewhere on the bibliographic item. Examples of appropriate locations for this label are: on the computer disk container (either completely adhered or tipped in, being careful not to obscure text or graphics on the container itself), on a book pocket containing the disk, or on print material accompanying the disk. Use judgment in determining the best location for the label, but never apply the label to the computer disk itself.
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Serials
The treatment of computer disks that are part of a serial does not differ from the treatment of any other serial with the following exceptions:
- Unaccompanied disks: Provide scrap card with call number or annotate the flyer with the call number. Do not mark the call number on a cataloged disk.
- Unaccompanied CD-ROM/DVD-ROMs should be barcoded (with barcodes affixed to the jewel case).
- CD-ROM/DVD-ROMs that accompany print materials should not be barcoded.
- Place item (along with accompanying printout and flyer, if any) on the appropriate shelf in the Serials Receiving Unit.
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CD-ROM/DVD-ROMs with guides/inserts laid in jewel case
CD-ROM/DVD-ROMs accompanied by bibliographically significant insert/guide laid in jewel case (described in subfield e of 300 field and/or a 500 note) should include the following MFHD fields:
- 866 1 CD-ROM/DVD-ROM
- 867 1 guide [or insert] |z <laid in jewel case>
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Instructions for Individual Libraries
A. Africana Library
- Location:
Disk: afr
Accompanying disk: Location given in 852 |z. - Call number:
Disk: LC type with qualifier "|k Disk" before call number
Accompanying disk: Use book call number. Add "Disk" at bottom. - MFHD note for accompanying disks:
852 |z Request disc at Circulation Desk - Barcoding: Barcode CD-ROM/DVD-ROM jewel case and create an item record.
Do not barcode floppy disk.
Do not include accompanying disk in "Pieces" count on item record for book.
When there is accompanying material or when a disk accompanies a book, barcode each piece. - Marking: Attach self-adhesive label to floppy disk or CD-ROM/DVD-ROM jewel case.
- Mailing:
Disk: Put disk (in jewel case or disk mailing box) on the departmental shelf.
Accompanying disk: Rubber-band disk (in jewel case or disk mailing box) to book and send to LTS Physical Processing or Conservation.
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