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Date of next review: September 2016
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United States Depository
United Nations Depository
European Union Depository
Mailing List Documents
Receiving Orders
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1. Our U.S. Depository Library number (LIB#) is 0388.
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5. Check-in. All publications to be checked in as serials or added as monographs should be stamped with the depository stamp in the upper right hand corner.
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1. Our library is a European Documentation Center. Our registration number is 00204606.
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6. CLAIMS. Like U.S. depository serials, EU depository serials may be claimed only when we fail to receive them in an official depository shipment. Each month we receive a list called Resume of Publications Sent. The Resume lists all depository publications sent to us in the previous month. Monthly, the Resume is checked against Voyager (by the documents specialist) to identify any publications which have not been received. Claims are then sent on the official form to the EUR-OP "Information Networks" Distribution Section.Mailing List Documents
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1. Many documents are received by us through agency mailing lists. Except for New York State depository documents, this is how we receive our state documents, including New York State. We also receive U.S., municipal, foreign and international organization documents in this way.
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3. Check in serials in Voyager and place monographs and other materials on the documents review shelf.
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1. The Government Printing Office (GPO) is our source for copies of federal documents which we do not receive on deposit. We have standing orders, and place unit orders on our GPO deposit account. Our GPO deposit account # is 080484-9.
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3. GPO UNIT ORDERS. Unit orders are placed online on GPO Access at the U.S. Government Online Bookstore. Unit orders are received in boxes or envelopes with a card recording the quantity, publication stock no. (order no.), title and year and/volume number (for serial volumes) and price. To receive a unit order, match card and book and check for quantity. Stamp the order and the card with the Cornell University Library date stamp. If the book is a monograph, receive and fastcat as appropriate. Serials are placed on the shelf for Voyager check-in. Give the card to the documents specialist for filing.
LIBRARY LIBRARY OF CONGRESS, CATALOGING DISTRIBUTION SERVICE (CDS)
1. The Cataloging Distribution Service of the Library of Congress supplies Library of Congress publications which we do not receive on deposit. We have standing orders and place unit orders with CDS on our CDS deposit account. Our CDS deposit account # is 193003.
2. CDS publications arrive in boxes with 8 1/2 x 11 white packing slips. Standing orders for serials (example: updates to USMARC Format for Bibliographic Data) will not have an order form. Place standing order items on serials check-in shelf for Voyager check-in. To receive a CDS unit order, pull Library of Congress Correspondence file from Documents file. Stamp the order with the Cornell University Library date stamp. Put serials on check-in shelf for Voyager check-in. Follow any instructions written on the order for monographs or new serials.
DOCUMENTS WITH INVOICES
1. Some documents are received with invoices, both monographs and serials, both standing orders and unit orders.
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5. Shared Invoices (Council of Europe). Council of Europe shipments, from Manhattan Publishing, mix monographs and serials, and also are shared by Olin and Law. Pay for the serials, including the Law serials, and give the monographs and invoice to the Approvals coordinator. Send Law a copy of the invoice and the book or books for processing.
PREPAID PREPAID ITEMS & PROCUREMENT CARD PAYMENTS
1. Sometimes we must send a government agency a check or pay with a credit card before we can receive the material we want. Prepaid items have Voyager records and purchase orders. Receiving prepaid items requires the additional step of pulling the prepaid order from the Documents prepayment folder.
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