...
Date of next review: September 2016
...
United
...
Nations
...
Depository
...
...
...
European
...
Union
...
Depository
...
...
Mailing
...
List
...
Documents
...
...
Receiving
...
Orders
...
...
U.S.
...
DEPOSITORY
...
...
1.
...
Our
...
U.S.
...
Depository
...
Library
...
number
...
(LIB#)
...
is
...
0388.
...
...
2.
...
U.S.
...
depository
...
shipments
...
arrive
...
in
...
boxes,
...
envelopes,
...
tubes,
...
and
...
microfiche
...
bags
...
via
...
UPS
...
GRND.
...
Identify
...
a
...
U.S.
...
depository
...
shipment
...
by
...
the
...
white
...
label
...
on
...
the
...
container.
...
The
...
label
...
says:
...
"U.S.
...
Govt.
...
Printing
...
Office,
...
Superintendent
...
of
...
Documents,
...
Washington,
...
D.C.--Cornell
...
Univ
...
Library,
...
Documents
...
Section,
...
110-B
...
Olin
...
Library--
...
LIBID:
...
0388."
...
...
3.
...
In
...
order
...
to
...
check
...
in
...
a
...
U.S.
...
depository
...
shipment
...
you
...
must
...
have
...
a
...
depository
...
shipping
...
list
...
which
...
lists
...
all
...
of
...
the
...
material
...
to
...
be
...
found
...
in
...
the
...
container.
...
Depository
...
shipping
...
lists
...
are
...
inside
...
the
...
shipping
...
container,
...
with
...
one
...
exception.
...
...
3a.
...
Separate
...
Shipments:
...
Separate
...
shipments
...
are
...
books
...
or
...
maps
...
which
...
are
...
mailed
...
to
...
us
...
individually.
...
Identify
...
them
...
by
...
container
...
labels
...
which
...
also
...
say:
...
"ITEM:
...
<year><no.>"
...
and
...
"SHIPMENT:
...
"98-<no.>-S".
...
(S)
...
Shipping
...
lists
...
for
...
separate
...
shipments
...
arrive
...
in
...
regular
...
depository
...
shipment
...
boxes.
...
Collect
...
packages
...
which
...
will
...
be
...
listed
...
on
...
a
...
separate
...
shipping
...
list
...
on
...
a
...
shelf
...
behind
...
the
...
receiving
...
table
...
until
...
the
...
separate
...
shipping
...
list
...
for
...
these
...
packages
...
is
...
received.
...
...
4.
...
Depository
...
Shipping
...
Lists.
...
Shipping
...
lists
...
are
...
numbered
...
consecutively
...
thoughout
...
the
...
federal
...
fiscal
...
year
...
(Oct.-Sept.).
...
There
...
are
...
four
...
types:
...
paper
...
(P),
...
microfiche
...
(M),
...
electronic
...
(E)
...
and
...
separate
...
(S).
...
Shipping
...
list
...
numbers
...
(SL#)
...
include
...
year-consecutive
...
number-type
...
(example:
...
2004-042-P
...
is
...
the
...
42nd
...
shipment
...
of
...
paper
...
documents
...
in
...
FY
...
04).
...
Information
...
on
...
the
...
shipping
...
list
...
is
...
in
...
three
...
columns:
...
Item
...
no.,
...
Classification
...
no.,
...
and
...
Title.
...
...
4a.
...
Item
...
No.
...
A
...
shipping
...
list
...
lists
...
all
...
materials
...
mailed
...
to
...
depository
...
libraries
...
in
...
a
...
shipment.
...
Our
...
library
...
is
...
a
...
selective
...
depository
...
and
...
chooses
...
to
...
receive
...
some
...
item
...
nos.
...
and
...
not
...
others;
...
therefore,
...
in
...
many
...
shipping
...
containers
...
you
...
will
...
not
...
find
...
all
...
materials
...
which
...
are
...
listed
...
on
...
the
...
shipping
...
list.
...
An
...
item
...
number
...
may
...
be
...
assigned
...
to
...
a
...
single
...
publication,
...
such
...
as
...
a
...
yearbook,
...
or
...
to
...
a
...
group
...
of
...
similar
...
publications,
...
such
...
as
...
all
...
of
...
the
...
hearings
...
of
...
a
...
congressional
...
committee.
...
Documents
...
are
...
listed
...
on
...
the
...
shipping
...
list
...
in
...
numerical
...
order
...
by
...
their
...
item
...
number.
...
...
4b.
...
Classification
...
No.
...
A
...
Superintendent
...
of
...
Documents
...
classification
...
number
...
is
...
assigned
...
by
...
GPO
...
to
...
each
...
document
...
on
...
a
...
shipping
...
list.
...
In
...
many
...
libraries
...
this
...
number
...
will
...
be
...
the
...
document's
...
call
...
number,
...
but
...
not
...
at
...
Cornell.
...
The
...
SuDocs
...
classification
...
system
...
groups
...
publications
...
by
...
their
...
issuing
...
agencies,
...
then
...
by
...
type
...
of
...
publication.
...
...
4c.
...
Title.
...
This
...
should
...
correspond
...
to
...
the
...
title
...
on
...
the
...
publication
...
and
...
will
...
be
...
the
...
way
...
in
...
which
...
you
...
will
...
locate
...
documents
...
on
...
the
...
shipping
...
list.
...
...
5.
...
Opening
...
depository
...
shipments.
...
Boxes
...
and
...
microfiche
...
bags
...
often
...
contain
...
several
...
shipping
...
lists.
...
Paper
...
documents
...
listed
...
on
...
a
...
-P
...
shipping
...
list
...
are
...
generally
...
packed
...
in
...
the
...
box
...
on
...
top
...
of
...
their
...
shipping
...
list,
...
so
...
remove
...
all
...
items
...
from
...
the
...
box
...
until
...
you
...
reach
...
the
...
first
...
shipping
...
list.
...
The
...
documents
...
will
...
not
...
be
...
in
...
item
...
number
...
order,
...
but
...
they
...
should
...
be
...
listed
...
on
...
the
...
shipping
...
list.
...
Stamp
...
each
...
document
...
in
...
the
...
upper
...
right
...
hand
...
corner
...
of
...
the
...
cover
...
(or
...
title
...
page
...
if
...
the
...
cover
...
is
...
shiny)
...
with
...
the
...
ink
...
stamp
...
which
...
says
...
"Depository
...
<today's
...
date>".
...
Find
...
the
...
document
...
by
...
its
...
title
...
on
...
the
...
shipping
...
list
...
and
...
make
...
a
...
pencil
...
check
...
over
...
the
...
item
...
no.
...
and
...
classification.
...
...
Tangible
...
electronic
...
documents,
...
generally
...
CD-ROMS,
...
are
...
received
...
in
...
boxes
...
with
...
the
...
paper
...
documents
...
but
...
are
...
listed
...
on
...
their
...
own
...
-E
...
shipping
...
lists.
...
If
...
you
...
can
...
do
...
so,
...
remove
...
the
...
booklet
...
or
...
title
...
sheet
...
from
...
inside
...
the
...
top
...
of
...
the
...
CD-ROM
...
jewel
...
case
...
and
...
stamp
...
with
...
the
...
depository
...
stamp.
...
In
...
addition,
...
place
...
a
...
Federal
...
Publication
...
sticker
...
in
...
the
...
lower
...
left-hand
...
corner
...
of
...
the
...
front
...
of
...
the
...
jewel
...
case.
...
If
...
a
...
CD-ROM
...
or
...
diskette
...
comes
...
in
...
a
...
paper
...
container,
...
stamp
...
and
...
write
...
on
...
the
...
container.
...
Digital
...
documents
...
are
...
received
...
from
...
Marvice,
...
Inc.
...
and
...
covered
...
under
...
...
#77.
...
...
Microfiche
...
documents
...
are
...
usually
...
received
...
in
...
bags
...
from
...
a
...
GPO
...
microfiche
...
contractor
...
and
...
are
...
listed
...
on
...
-M
...
shipping
...
lists.
...
Because
...
Cornell
...
does
...
not
...
select
...
many
...
of
...
the
...
microfiche
...
item
...
nos.,
...
it
...
often
...
will
...
be
...
easier
...
to
...
reverse
...
the
...
shipment
...
receipt
...
process
...
for
...
a
...
bag
...
of
...
microfiche
...
and
...
to
...
first
...
determine
...
what
...
we
...
do
...
not
...
receive
...
before
...
checking
...
in
...
what
...
we
...
do
...
receive
...
(see
...
Item
...
Lister
...
below).
...
The
...
fiche
...
which
...
are
...
listed
...
on
...
a
...
shipping
...
list
...
will
...
generally
...
be
...
folded
...
inside
...
that
...
shipping
...
list.
...
Remove
...
the
...
contents
...
of
...
the
...
bag
...
carefully,
...
as
...
there
...
will
...
be
...
multiple
...
shipping
...
lists.
...
Stamp
...
all
...
fiche
...
envelopes
...
with
...
the
...
depository
...
date
...
stamp
...
in
...
the
...
upper
...
right-hand
...
corner.
...
Find
...
the
...
fiche
...
or
...
group
...
of
...
fiche
...
on
...
the
...
shipping
...
list
...
and
...
place
...
a
...
pencil
...
check
...
on
...
the
...
item
...
number
...
(for
...
a
...
group
...
of
...
fiche
...
with
...
the
...
same
...
item
...
number
...
you
...
should
...
first
...
be
...
sure
...
that
...
all
...
fiche
...
listed
...
are
...
received).
...
You
...
do
...
not
...
need
...
to
...
write
...
the
...
item
...
no.
...
on
...
all
...
fiche.
...
When
...
many
...
fiche
...
are
...
received
...
on
...
a
...
shipping
...
list
...
with
...
the
...
same
...
item
...
number
...
they
...
will
...
be
...
banded
...
together,
...
write
...
the
...
item
...
number
...
on
...
the
...
top
...
fiche
...
only
...
(example:
...
Item
...
no.
...
830-H-14).
...
...
...
A
...
paper
...
shipment
...
box
...
may
...
contain
...
a
...
Separate
...
-S
...
shipping
...
list.
...
Match
...
the
...
Depository
...
Shipping
...
List
...
number
...
against
...
the
...
separate
...
packages
...
which
...
are
...
stored
...
behind
...
the
...
receiving
...
table
...
and
...
open
...
all
...
of
...
the
...
boxes
...
which
...
have
...
the
...
appropriate
...
SL#
...
on
...
the
...
white
...
label.
...
Stamp
...
hardcover
...
books
...
on
...
the
...
first
...
page
...
inside
...
the
...
cover
...
in
...
the
...
upper
...
right-hand
...
corner.
...
Stamp
...
softcover
...
books
...
as
...
appropriate.
...
Pencil-check
...
each
...
item
...
no.
...
on
...
the
...
shipping
...
list.
...
...
A
...
paper
...
shipment
...
box
...
may
...
contain
...
a
...
Separate
...
200<
...
>
...
-S
...
shipping
...
list.
...
These
...
shipping
...
lists
...
list
...
NIMA
...
(National
...
Imagery
...
and
...
Mapping
...
Agency)
...
maps.
...
These
...
separate
...
map
...
shipments
...
are
...
addressed
...
directly
...
to
...
the
...
Map
...
Department
...
and
...
should
...
be
...
received
...
there
...
(if
...
a
...
bag
...
is
...
delivered
...
by
...
Shipping
...
to
...
our
...
table
...
do
...
not
...
open;
...
write
...
Maps
...
on
...
this
...
bag
...
and
...
put
...
on
...
the
...
Maps
...
delivery
...
shelf
...
).
...
...
this
...
shipping
...
list
...
in
...
a
...
campus
...
envelope
...
and
...
address
...
to
...
the
...
maps
...
librarian.
...
...
5a.
...
Missing
...
Shipping
...
List.
...
You
...
may
...
find
...
publications
...
in
...
a
...
shipping
...
box
...
or
...
bag
...
which
...
are
...
not
...
on
...
any
...
shipping
...
list.
...
This
...
probably
...
means
...
that
...
the
...
shipping
...
list
...
was
...
not
...
included
...
in
...
the
...
container.
...
You
...
will
...
need
...
to
...
obtain
...
a
...
shipping
...
list
...
in
...
order
...
to
...
receive
...
these
...
documents
...
by
...
checking
...
shipping
...
lists
...
in
...
...
Format
...
on
...
the
...
FDLP
...
Desktop
...
at
...
http://www.access.gpo.gov/su_docs/fdlp/tools/sl/slister.html
...
.
...
Enter
...
the
...
shipping
...
list
...
number,
...
which
...
you
...
can
...
probably
...
guess
...
or
...
ask
...
for
...
the
...
latest
...
shipping
...
list
...
by
...
format.
...
...
...
6.
...
LAW
...
&
...
MANN
...
DEPOSITORY.
...
Both
...
Law
...
&
...
Mann
...
libraries
...
select
...
depository
...
item
...
nos.
...
for
...
publications,
...
usually
...
serials,
...
which
...
are
...
then
...
used
...
by
...
JGSM,
...
Uris
...
or
...
other
...
department
...
libraries.
...
These
...
publications
...
are
...
sent
...
by
...
Law
...
and
...
Mann
...
to
...
Olin
...
Documents
...
for
...
check-in.
...
Materials,
...
particularly
...
CD-ROMs,
...
which
...
are
...
not
...
serials
...
should
...
be
...
placed
...
on
...
the
...
documents
...
review
...
shelf.
...
Serials
...
should
...
be
...
placed
...
on
...
the
...
serial
...
check-in
...
shelf.
...
...
7.
...
Item
...
Lister.
...
Item
...
Lister
...
provides
...
an
...
electronic
...
list
...
of
...
all
...
item
...
nos.
...
which
...
are
...
available
...
for
...
depository
...
library
...
selection.
...
Open
...
your
...
web
...
browser
...
and
...
go
...
to
...
http://www.access.gpo.gov/su_docs/fdlp/tools/itemlist.html
...
Under
...
"nonselections",
...
enter
...
our
...
depository
...
library
...
number
...
"0388"
...
and
...
click
...
the
...
"submit"
...
bar.
...
The
...
Item
...
Lister
...
will
...
create
...
a
...
list
...
of
...
all
...
item
...
numbers
...
which
...
our
...
depository
...
0388
...
does
...
not
...
select.
...
Match
...
the
...
item
...
nos.
...
which
...
you
...
have
...
not
...
checked
...
off
...
on
...
each
...
shipping
...
list
...
against
...
this
...
list.
...
If
...
the
...
item
...
number
...
appears
...
on
...
the
...
nonselections
...
list,
...
write
...
NO
...
next
...
to
...
the
...
number
...
on
...
the
...
shipping
...
list.
...
...
8.
...
Claims.
...
If
...
an
...
item
...
number
...
has
...
not
...
been
...
checked
...
on
...
the
...
shipping
...
list,
...
and
...
if
...
it
...
does
...
not
...
appear
...
on
...
the
...
"nonselections"
...
Item
...
Lister
...
list,
...
then
...
you
...
may
...
need
...
to
...
send
...
a
...
depository
...
claim
...
for
...
this
...
publication.
...
First,
...
look
...
beside
...
the
...
Item
...
no.
...
on
...
the
...
shipping
...
list
...
to
...
see
...
if
...
either
...
a
...
"+"
...
or
...
"%"
...
symbol
...
appears.
...
These
...
items
...
have
...
not
...
been
...
sent
...
to
...
our
...
library
...
at
...
this
...
time
...
and
...
should
...
not
...
be
...
claimed.
...
Be
...
sure
...
to
...
check
...
through
...
your
...
...
to
...
see
...
that
...
you
...
have
...
not
...
overlooked
...
the
...
publication
...
during
...
check-in.
...
If
...
this
...
is
...
an
...
item
...
number
...
which
...
we
...
should
...
have
...
received
...
but
...
did
...
not,
...
and
...
it
...
has
...
not
...
been
...
rainchecked
...
or
...
shipped
...
short,
...
then
...
you
...
should
...
send
...
a
...
depository
...
claim.
...
Sending
...
a
...
claim
...
for
...
an
...
item
...
on
...
a
...
GPO-issued
...
shipping
...
list:
...
Use
...
the
...
Web
...
Claim
...
form
...
on
...
the
...
FDLP
...
Access
...
Desktop
...
and
...
submit
...
the
...
claim
...
to
...
GPO
...
electronically
...
at
...
http:www.fdlp.gov/webclaimform
...
...
a
...
copy
...
of
...
the
...
Web
...
Claim
...
form
...
as
...
submitted
...
and
...
file
...
in
...
the
...
GPO
...
Depository
...
Claims
...
folder.
...
Sending
...
a
...
claim
...
for
...
an
...
item
...
on
...
a
...
microfiche
...
shipping
...
list:
...
With
...
a
...
ruler
...
draw
...
a
...
box
...
around
...
the
...
item
...
or
...
items
...
not
...
received.
...
Write
...
in
...
the
...
information
...
at
...
the
...
bottom
...
of
...
the
...
shipping
...
list,
...
including
...
our
...
depository
...
library
...
#,
...
SL
...
#
...
and
...
address.
...
With
...
a
...
pen
...
sign
...
the
...
documents
...
librarian's
...
name
...
and
...
again
...
fill
...
in
...
our
...
library
...
number.
...
Fax
...
or
...
...
the
...
original
...
complete
...
shipping
...
list
...
(all
...
pages)
...
to
...
the
...
microfiche
...
contractor
...
at
...
the
...
address
...
on
...
the
...
shipping
...
list.
...
File
...
one
...
of
...
the
...
shipping
...
list
...
copies
...
in
...
the
...
file
...
marked
...
"Claims
...
on
...
GPO
...
Deposit".
...
Receiving
...
a
...
claim:
...
A
...
paper
...
shipping
...
box
...
may
...
include
...
a
...
paper
...
or
...
electronic
...
item
...
which
...
you
...
have
...
previously
...
claimed.
...
Generally,
...
the
...
item
...
will
...
have
...
the
...
original
...
claim
...
form
...
which
...
you
...
submitted
...
attached
...
to
...
it.
...
Stamp
...
the
...
item,
...
pencil
...
check
...
it
...
on
...
the
...
original
...
list
...
that
...
is
...
now
...
filed
...
and
...
write
...
the
...
item
...
number.
...
Pull
...
the
...
shipping
...
list
...
copy
...
from
...
the
...
GPO
...
Claim
...
folder
...
and
...
discard.
...
Microfiche
...
claims
...
are
...
mailed
...
to
...
us
...
in
...
an
...
envelope.
...
The
...
strip
...
which
...
you
...
had
...
written
...
on,
...
including
...
the
...
shipping
...
list
...
#,
...
is
...
attached
...
to
...
the
...
microfiche
...
but
...
the
...
rest
...
of
...
the
...
shipping
...
list
...
is
...
not
...
returned.
...
Pull
...
the
...
claim
...
from
...
the
...
GPO
...
Claim
...
folder
...
and
...
check
...
the
...
item
...
on
...
the
...
claim
...
copy
...
which
...
you
...
filed
...
in
...
the
...
shipping
...
list
...
file.
...
...
9.
...
Distribution.
...
Many
...
depository
...
documents
...
are
...
serials.
...
Check
...
in
...
serials
...
and
...
periodicals
...
in
...
Voyager.
...
Place
...
depository
...
documents
...
which
...
are
...
monographs,
...
pamphlets
...
or
...
other
...
non-serial
...
material
...
on
...
the
...
documents
...
review
...
shelf
...
behind
...
the
...
receiving
...
table.
...
Mark
...
maps
...
Maps
...
and
...
place
...
on
...
...
shelf
...
for
...
Maps
...
(near
...
110-C
...
office).
...
...
10.
...
GPO
...
Depository
...
Microfiche.
...
Microfiche
...
received
...
on
...
deposit
...
are
...
handled
...
in
...
the
...
following
...
ways:
...
...
a.
...
Cataloged
...
serials
...
to
...
which
...
a
...
microfiche
...
number
...
has
...
been
...
assigned
...
are
...
checked
...
in
...
and/or
...
added
...
to
...
Voyager
...
MARC
...
holdings.
...
These
...
are
...
usually
...
depository
...
serials
...
which
...
used
...
to
...
come
...
in
...
paper
...
but
...
now
...
come
...
in
...
fiche.
...
These
...
serials
...
generally
...
share
...
one
...
bibliographic
...
record
...
and
...
have
...
two
...
holdings
...
records,
...
one
...
for
...
paper
...
with
...
a
...
call
...
number
...
and
...
one
...
for
...
fiche
...
with
...
a
...
sequential
...
microfiche
...
number.
...
...
b.
...
Monographs
...
are
...
generally
...
not
...
cataloged.
...
They
...
are
...
filed
...
in
...
the
...
(orange)
...
GPO
...
Microfiche
...
File
...
in
...
Olin's
...
Maps,
...
Microtexts,
...
Newspapers
...
Department
...
in
...
SuDocs
...
classification
...
order
...
.
...
...
...
11.
...
Maps.
...
Most
...
depository
...
maps
...
are
...
received
...
directly
...
in
...
the
...
Maps
...
Department.
...
Maps
...
staff
...
check
...
the
...
shipping
...
lists,
...
stamp
...
the
...
maps,
...
make
...
any
...
claims
...
and
...
process
...
the
...
maps.
...
Maps
...
from
...
the
...
USGS
...
and
...
from
...
NIMA
...
(formerly
...
Defense
...
Mapping
...
Agency)
...
are
...
received
...
directly.
...
Other
...
maps
...
and
...
charts
...
are
...
received
...
in
...
our
...
regular
...
depository
...
shipments
...
and
...
should
...
be
...
sent
...
directly
...
to
...
Maps
...
for
...
processing.
...
The
...
most
...
common
...
ones
...
are:
...
...
a.
...
Nautical
...
charts
...
and
...
recreational
...
charts
...
from
...
National
...
Ocean
...
Service.
...
These
...
are
...
generally
...
received
...
in
...
tubes
...
and
...
listed
...
on
...
separate
...
shipping
...
lists.
...
Open
...
the
...
tubes
...
and
...
check
...
the
...
charts
...
on
...
the
...
shipping
...
list
...
but
...
do
...
not
...
stamp
...
them
...
(they
...
will
...
be
...
stamped
...
in
...
Maps).
...
Add
...
the
...
chart
...
number
...
to
...
the
...
MARC
...
holdings
...
record
...
of
...
Bib#3796122
...
or
...
Bib#3796124.
...
Return
...
the
...
map
...
to
...
the
...
tube
...
and
...
take
...
to
...
Maps.
...
...
b.
...
Forest
...
Service
...
maps
...
(Item
...
no.
...
80-G).
...
...
c.
...
CIA
...
Maps
...
(Item
...
no.
...
856-A-1).
...
...
United
...
Nations
...
Depository
...
...
1.
...
Our
...
U.N.
...
Depository
...
Library
...
number
...
is
...
DL-6.
...
...
2.
...
U.N.
...
depository
...
materials
...
arrive
...
in
...
boxes,
...
envelopes
...
and
...
shrink-wrapped
...
packages.
...
They
...
are
...
labeled
...
with
...
the
...
return
...
address
...
of
...
the
...
United
...
Nations,
...
but
...
not
...
always
...
clearly
...
designated
...
as
...
depository
...
shipments
...
with
...
DL-6
...
on
...
the
...
label.
...
The
...
containers
...
and
...
their
...
contents
...
are
...
distinctive,
...
however,
...
and
...
will
...
be
...
recognizable
...
as
...
U.N.
...
depository
...
materials.
...
...
3.
...
Symbol
...
documents.
...
The
...
majority
...
of
...
U.N.
...
depository
...
publications
...
received
...
are
...
symbol
...
documents.
...
Many
...
of
...
the
...
working
...
documents
...
(called
...
"Masthead
...
documents"
...
by
...
the
...
U.N.)
...
of
...
the
...
main
...
United
...
Nations
...
organs
...
are
...
now
...
received
...
only
...
in
...
electronic
...
form
...
as
...
part
...
of
...
the
...
United
...
Nations
...
Official
...
Document
...
resource
...
or
...
ODS.
...
Our
...
depository
...
continues
...
to
...
receive
...
the
...
Official
...
Record
...
symbol
...
documents
...
in
...
paper
...
form.
...
Each
...
document
...
has
...
printed
...
on
...
it
...
a
...
United
...
Nations
...
document
...
series
...
symbol
...
(example:
...
A/AC.105/703).
...
(Some
...
documents
...
with
...
covers
...
may
...
have
...
the
...
symbol
...
printed
...
on
...
the
...
title
...
page
...
or
...
title
...
page
...
verso
...
only.)
...
These
...
documents
...
are
...
received
...
in
...
boxes
...
or
...
smaller
...
containers
...
in
...
random
...
order.
...
Serials
...
to
...
to
...
check-in-shelf.
...
Monos
...
and
...
symbol
...
documents
...
go
...
on
...
the
...
documents
...
review
...
shelf
...
behind
...
thereceiving
...
table.
...
...
3a.
...
Sales
...
Documents.
...
As
...
part
...
of
...
our
...
U.N.
...
deposit
...
we
...
receive
...
a
...
number
...
of
...
publications
...
which
...
are
...
also
...
sold
...
by
...
the
...
United
...
Nations
...
Sales
...
Office.
...
These
...
documents
...
have
...
United
...
Nations
...
symbols
...
and
...
also
...
U.N.
...
Sales
...
numbers.
...
These
...
publications
...
do
...
not
...
look
...
like
...
other
...
symbol
...
documents.
...
They
...
generally
...
have
...
colored
...
covers
...
and
...
are
...
monograph
...
firm
...
orders
...
or
...
serials,
...
rather
...
than
...
meeting
...
documents.
...
Put
...
monographs
...
on
...
the
...
documents review
...
shelf.
...
Sales
...
documents
...
which
...
are
...
serials
...
generally
...
check
...
in
...
in
...
Voyager
...
even
...
if
...
they
...
have
...
United
...
Nations
...
symbols.
...
Check
...
for
...
a
...
Voyager
...
check-in
...
or
...
bibliographic
...
record.
...
A
...
special
...
category
...
of
...
serials
...
is
...
Yearbooks.
...
(Examples:
...
Demographic
...
Yearbook,
...
Energy
...
Statistics
...
Yearbook,
...
Statistical
...
Yearbook,
...
National
...
Accounts
...
Statistics).
...
We
...
often
...
receive
...
a
...
depository
...
copy
...
of
...
a
...
yearbook
...
and
...
maintain
...
a
...
standing
...
order
...
for
...
one
...
or
...
more
...
additional
...
copies
...
for
...
unit
...
libraries.
...
It
...
is
...
important
...
to
...
distinguish
...
the
...
depository
...
copy
...
from
...
the
...
standing
...
order
...
copy
...
of
...
a
...
Yearbook
...
and
...
check
...
it
...
in
...
on
...
the
...
appropriate
...
Voyager
...
record,
...
because
...
the
...
depository
...
copy
...
is
...
free
...
to
...
the
...
receiving
...
library
...
and
...
the
...
standing
...
order
...
copies
...
are
...
charged
...
to
...
selectors'
...
bookfunds.
...
Rule
...
of
...
Thumb:
...
Depository
...
copies
...
of
...
yearbooks
...
have
...
paper
...
covers
...
and
...
no
...
invoice.
...
Standing
...
order
...
copies
...
often
...
have
...
hard
...
covers
...
and
...
arrive
...
with
...
invoices
...
and/or
...
packing
...
lists.
...
Periodicals
...
received
...
on
...
U.N.
...
deposit
...
may
...
or
...
may
...
not
...
have
...
a
...
United
...
Nations
...
series
...
symbol.
...
(Examples:
...
Cepal
...
Review,
...
Industry
...
and
...
Environment,
...
Monthly
...
Bibliography,
...
Monthly
...
Bulletin
...
of
...
Statistics,
...
United
...
Nations
...
Chronicle).
...
Periodicals
...
check
...
in
...
in
...
Voyager.
...
...
4.
...
Documents
...
without
...
Symbols.
...
Interspersed
...
with
...
symbol
...
documents
...
or
...
arriving
...
separately,
...
will
...
be
...
U.N.
...
documents
...
which
...
do
...
not
...
have
...
symbols.
...
If
...
they
...
are
...
serials,
...
check
...
them
...
in
...
in
...
Voyager.
...
If
...
they
...
are
...
monographs
...
or
...
pamphlets,
...
stamp
...
them
...
(with
...
the
...
depository
...
stamp)
...
in
...
the
...
upper
...
right
...
hand
...
corner
...
of
...
the
...
cover
...
or
...
title
...
page,
...
place
...
them
...
on
...
the
...
Documents review
...
shelf.
...
If
...
they
...
are
...
new
...
serials
...
give
...
to
...
the
...
documents
...
specialist
...
to
...
set
...
up
...
for
...
decision
...
review.
...
...
5.
...
Check-in.
...
All
...
publications
...
to
...
be
...
checked
...
in
...
as
...
serials
...
or
...
added
...
as
...
monographs
...
should
...
be
...
stamped
...
with
...
the
...
depository
...
stamp
...
in
...
the
...
upper
...
right
...
hand
...
corner.
...
...
European
...
Union
...
Depository
...
...
1.
...
Our
...
library
...
is
...
a
...
European
...
Documentation
...
Center.
...
Our
...
registration
...
number
...
is
...
00204606.
...
...
2.
...
Depository
...
copies
...
of
...
EU
...
publications
...
are
...
mailed
...
to
...
us
...
separately
...
as
...
they
...
are
...
published,
...
generally
...
in
...
mailing
...
pouches
...
or
...
clear
...
bags.
...
Identify
...
an
...
EU
...
depository
...
publication
...
by
...
the
...
label
...
or
...
sheet
...
inserted
...
in
...
the
...
mailing
...
bag.
...
The
...
label
...
will
...
have
...
our
...
registraton
...
number
...
"00204606"
...
on
...
it
...
and
...
the
...
mailing
...
address
...
"Cornell
...
University
...
Library,
...
Documents
...
Section,
...
110-B
...
Olin
...
Library,
...
14853-5301,
...
Ithaca,
...
NY
...
14853,
...
ETATS
...
UNIS
...
d'Amerique."
...
...
3.
...
Stamp
...
the
...
depository
...
copies
...
with
...
the
...
depository
...
stamp
...
in
...
the
...
upper-right
...
hand
...
corner
...
of
...
the
...
publication's
...
cover
...
or
...
title
...
page.
...
...
4.
...
We
...
receive
...
other
...
EU
...
publications
...
which
...
are
...
not
...
depository.
...
These
...
come
...
on
...
mailing
...
lists
...
from
...
other
...
EU
...
departments.
...
You
...
can
...
distinguish
...
these
...
publications
...
by
...
the
...
labels
...
on
...
their
...
packages.
...
The
...
labels
...
have
...
numbers
...
which
...
are
...
not
...
our
...
registration
...
number
...
and
...
often
...
are
...
addressed
...
to
...
individuals,
...
the
...
Serials
...
Department,
...
or
...
have
...
purchase
...
order
...
numbers
...
as
...
part
...
of
...
the
...
address.
...
Do
...
not
...
mark
...
these
...
publications
...
with
...
the
...
depository
...
stamp.
...
...
5.
...
Check
...
EU
...
serials
...
in
...
on
...
Voyager.
...
Put
...
monographs
...
and
...
pamphlets
...
on
...
the
...
documents
...
review
...
shelf.
...
Give
...
new
...
serials
...
to
...
the
...
documents
...
specialist
...
to
...
set
...
up
...
for
...
decision
...
review.
...
...
6.
...
CLAIMS.
...
Like
...
U.S.
...
depository
...
serials,
...
EU
...
depository
...
serials
...
may
...
be
...
claimed
...
only
...
when
...
we
...
fail
...
to
...
receive
...
them
...
in
...
an
...
official
...
depository
...
shipment.
...
Each
...
month
...
we
...
receive
...
a
...
list
...
called
...
Resume
...
of
...
Publications
...
Sent.
...
The
...
Resume
...
lists
...
all
...
depository
...
publications
...
sent
...
to
...
us
...
in
...
the
...
previous
...
month.
...
Monthly,
...
the
...
Resume
...
is
...
checked
...
against
...
Voyager
...
(by
...
the
...
documents
...
specialist)
...
to
...
identify
...
any
...
publications
...
which
...
have
...
not
...
been
...
received.
...
Claims
...
are
...
then
...
sent
...
on
...
the
...
official
...
form
...
to
...
the
...
EUR-OP
...
"Information
...
Networks"
...
Distribution
...
Section.
...
...
Mailing
...
List
...
Documents
...
...
...
1.
...
Many
...
documents
...
are
...
received
...
by
...
us
...
through
...
agency
...
mailing
...
lists.
...
Except
...
for
...
New
...
York
...
State
...
depository
...
documents,
...
this
...
is
...
how
...
we
...
receive
...
our
...
state
...
documents,
...
including
...
New
...
York
...
state.
...
We
...
also
...
receive
...
U.S.,
...
municipal,
...
foreign
...
and
...
international
...
organization
...
documents
...
in
...
this
...
way.
...
...
2.
...
Open
...
these
...
documents
...
and
...
keep
...
the
...
mailing
...
envelope,
...
generally
...
sliding
...
this
...
inside
...
the
...
publication.
...
This
...
will
...
be
...
an
...
aide
...
for
...
identification
...
in
...
Voyager
...
check-in
...
for
...
serials
...
or
...
identifying
...
orders.
...
...
3.
...
Check
...
in
...
serials
...
in
...
Voyager
...
and
...
place
...
monographs
...
and
...
other
...
materials
...
on
...
the
...
documents review
...
shelf.
...
...
RECEIVING
...
ORDERS
...
...
...
1.
...
The
...
Government
...
Printing
...
Office
...
(GPO)
...
is
...
our
...
source
...
for
...
copies
...
of
...
federal
...
documents
...
which
...
we
...
do
...
not
...
receive
...
on
...
deposit.
...
We
...
have
...
standing
...
orders,
...
and
...
place
...
unit
...
orders
...
on
...
our
...
GPO
...
deposit
...
account.
...
Our
...
GPO
...
deposit
...
account
...
#
...
is
...
080484-9.
...
...
2.
...
GPO
...
STANDING
...
ORDERS.
...
Standing
...
order
...
documents
...
arrive
...
in
...
boxes
...
or
...
envelopes
...
with
...
a
...
card
...
recording
...
the
...
publication"s
...
title
...
and
...
year
...
and/or
...
volume
...
number.
...
Identify
...
a
...
standing
...
order
...
by
...
the
...
standing
...
order
...
code
...
on
...
the
...
card,
...
standing
...
order
...
numbers
...
begin
...
with
...
"Z"
...
(example:
...
ZSTAC
...
for
...
the
...
Statistical
...
Abstract
...
of
...
the
...
United
...
States
...
or
...
ZIRSC
...
for
...
Internal
...
Revenue
...
cumulative
...
bulletin).
...
To
...
receive
...
a
...
standing
...
order,
...
match
...
card
...
and
...
book
...
and
...
stamp
...
card
...
with
...
the
...
Cornell
...
University
...
Library
...
date
...
stamp.
...
There
...
is
...
no
...
order
...
form
...
in
...
the
...
GPO
...
Orders
...
file
...
for
...
a
...
standing
...
order
...
publication. Give
...
the
...
card
...
to
...
the
...
documents
...
specialist
...
for
...
filing.
...
Place
...
book
...
on
...
the
...
serials
...
check
...
in
...
shelf
...
for
...
Voyager
...
check
...
in,
...
writing
...
"GPO"
...
in
...
the
...
upper
...
right
...
hand
...
corner
...
of
...
the
...
first
...
page.
...
...
3.
...
GPO
...
UNIT
...
ORDERS.
...
Unit
...
orders
...
are
...
placed
...
online
...
on
...
GPO
...
Access
...
at
...
the
...
U.S.
...
Government
...
Online
...
Bookstore.
...
Unit
...
orders
...
are
...
received
...
in
...
boxes
...
or
...
envelopes
...
with
...
a
...
card
...
recording
...
the
...
quantity,
...
publication
...
stock
...
no.
...
(order
...
no.),
...
title
...
and
...
year
...
and/volume
...
number
...
(for
...
serial
...
volumes)
...
and
...
price. To
...
receive
...
a
...
unit
...
order,
...
match
...
card
...
and
...
book
...
and
...
check
...
for
...
quantity.
...
Stamp
...
the
...
order
...
and
...
the
...
card
...
with
...
the
...
Cornell
...
University
...
Library
...
date
...
stamp.
...
If
...
the
...
book
...
is
...
a
...
monograph,
...
receive
...
and
...
fastcat
...
as
...
appropriate.
...
Serials
...
are
...
placed
...
on
...
the
...
shelf
...
for
...
Voyager
...
check-in.
...
Give
...
the
...
card
...
to the
...
documents
...
specialist
...
for
...
filing.
...
...
...
...
LIBRARY
...
OF
...
CONGRESS,
...
CATALOGING
...
DISTRIBUTION
...
SERVICE
...
(CDS)
...
...
1.
...
The
...
Cataloging
...
Distribution
...
Service
...
of
...
the
...
Library
...
of
...
Congress
...
supplies
...
Library
...
of
...
Congress
...
publications
...
which
...
we
...
do
...
not
...
receive
...
on
...
deposit.
...
We
...
have
...
standing
...
orders
...
and
...
place
...
unit
...
orders
...
with
...
CDS
...
on
...
our
...
CDS
...
deposit
...
account.
...
Our
...
CDS
...
deposit
...
account
...
#
...
is
...
193003.
...
...
2.
...
CDS
...
publications
...
arrive
...
in
...
boxes
...
with
...
8
...
1/2
...
x
...
11
...
white
...
packing
...
slips.
...
Standing
...
orders
...
for
...
serials
...
(example:
...
updates
...
to
...
USMARC
...
Format
...
for
...
Bibliographic
...
Data)
...
will
...
not
...
have
...
an
...
order
...
form.
...
Place
...
standing
...
order
...
items
...
on
...
serials
...
check-in
...
shelf
...
for
...
Voyager
...
check-in.
...
To
...
receive
...
a
...
CDS
...
unit
...
order,
...
pull
...
Library
...
of
...
Congress
...
Correspondence
...
file
...
from
...
Documents
...
file.
...
Stamp
...
the
...
order
...
with
...
the
...
Cornell
...
University
...
Library
...
date
...
stamp.
...
Put
...
serials
...
on
...
check-in
...
shelf
...
for
...
Voyager
...
check-in.
...
Follow
...
any
...
instructions
...
written
...
on
...
the
...
order
...
for
...
monographs
...
or
...
new
...
serials.
...
...
...
...
DOCUMENTS
...
WITH
...
INVOICES
...
...
1.
...
Some
...
documents
...
are
...
received
...
with
...
invoices,
...
both
...
monographs
...
and
...
serials,
...
both
...
standing
...
orders
...
and
...
unit
...
orders.
...
2. Documents with invoices come from dealers (example:
...
World
...
Bank,
...
International
...
Monetary
...
Fund,
...
Council
...
of
...
Europe)
...
or
...
from
...
individual
...
government
...
agencies.
...
Some
...
of
...
our
...
regular
...
dealers,
...
such
...
as
...
Bernan,
...
send
...
books
...
and
...
invoices
...
separately.
...
...
3.
...
Serial
...
volumes
...
which
...
come
...
on
...
standing
...
orders
...
with
...
invoices
...
are
...
paid
...
and
...
checked
...
in
...
on
...
receipt.
...
Create
...
a
...
Voyager
...
invoice
...
record.
...
Write
...
the
...
Voyager
...
Voucher
...
number
...
in
...
blue
...
at
...
the
...
top
...
of
...
the
...
invoice.
...
Stamp
...
the
...
invoice
...
with
...
the
...
Cornell
...
University
...
Library
...
date
...
stamp
...
and
...
initial
...
beside
...
the
...
date.
...
Pay
...
the
...
invoice, append
...
ONLY the
...
title
...
or
...
titles
...
to
...
the
...
Voyager
...
invoice
...
record,
...
inputting
...
any
...
required
...
information
...
and
...
saving
...
the
...
invoice.
...
Pay
...
Postage
...
(Fund
...
999)
...
in
...
"Other
...
charges"
...
directly
...
on
...
the
...
Voyager
...
invoice
...
record.
...
Put
...
the
...
invoice
...
(original
...
only)
...
in
...
the appropriate
...
Invoice
...
folder
...
on
...
the
...
main
...
receiving
...
table.
...
...
4.
...
Monographs
...
with
...
invoices
...
have
...
been
...
ordered
...
on
...
Voyager
...
with
...
a
...
purchase
...
order.
...
Search
...
Voyager
...
and
...
locate
...
the
...
order
...
record.
...
Create
...
a
...
Voyager
...
invoice
...
record.
...
Write
...
the
...
Voyager
...
voucher
...
number
...
in
...
blue
...
at
...
the
...
top
...
of
...
the
...
invoice.
...
Stamp
...
the
...
invoice
...
with
...
the
...
Cornell
...
University
...
Library
...
date
...
stamp
...
and
...
initial
...
next
...
to
...
the
...
date. Append
...
and
...
receive
...
the
...
title
...
to
...
the
...
Voyager
...
invoice,
...
input
...
any
...
fields
...
required
...
and
...
save
...
the
...
invoice.
...
Place
...
the
...
invoice
...
(original
...
only)
...
in
...
the appropriate
...
Invoice
...
folder
...
on
...
the
...
main
...
receiving
...
table.
...
Put
...
a
...
library
...
flyer
...
in
...
the
...
book
...
and
...
fastcat
...
as
...
appropriate.
...
...
4a.
...
Invoices
...
without
...
invoice
...
numbers.
...
(Assigning
...
a
...
CUL
...
number).
...
Monographs
...
may
...
be
...
received
...
from
...
government
...
agencies
...
on
...
bills
...
without
...
invoice
...
numbers.
...
If
...
this
...
occurs,
...
use
...
the
...
Bates
...
consecutive
...
number
...
stamp
...
and
...
stamp
...
once
...
at
...
the
...
top
...
of
...
the
...
bill.
...
Write
...
cul in
...
front
...
of this
...
number.
...
Create
...
a
...
Voyager
...
invoice
...
and
...
use this
...
number as
...
the
...
invoice
...
number.
...
Make
...
a
...
photocopy,
...
staple
...
to
...
the
...
original
...
and
...
pay
...
as
...
in
...
4.
...
...
5.
...
Shared
...
Invoices
...
(Council
...
of
...
Europe).
...
Council
...
of
...
Europe
...
shipments,
...
from
...
Manhattan
...
Publishing,
...
mix
...
monographs
...
and
...
serials,
...
and
...
also
...
are
...
shared
...
by
...
Olin
...
and
...
Law.
...
Pay
...
for
...
the
...
serials,
...
including
...
the
...
Law
...
serials,
...
and
...
give
...
the
...
monographs
...
and
...
invoice
...
to
...
the
...
Approvals
...
coordinator.
...
Send
...
Law
...
a
...
copy
...
of
...
the
...
invoice
...
and
...
the
...
book
...
or
...
books
...
for
...
processing.
...
...
...
PREPAID
...
ITEMS
...
&
...
PROCUREMENT
...
CARD
...
PAYMENTS
1.
...
Sometimes
...
we
...
must
...
send
...
a
...
government
...
agency
...
a
...
check
...
or
...
pay
...
with
...
a
...
credit
...
card
...
before
...
we
...
can
...
receive
...
the
...
material
...
we
...
want.
...
Prepaid
...
items have
...
Voyager
...
records
...
and
...
purchase
...
orders.
...
Receiving
...
prepaid
...
items
...
requires
...
the
...
additional
...
step
...
of
...
pulling
...
the
...
prepaid
...
order
...
from
...
the
...
Documents
...
prepayment
...
folder.
...
...
2.
...
Items
...
paid
...
with
...
the
...
procurement
...
card
...
have
...
a
...
procurement
...
card
...
order
...
in
...
the
...
Procurement
...
Card
...
Charges
...
folder
...
in
...
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