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Pre-Cataloging
Cataloging a Serial
Choice of entry
System tab
Variable fields
Bibliographic Records for CONSER
MARC Holdings
Tips
Item Record
Post-Cataloging
RMC Exception
Special cases
Serials for Music
Title Changes
Newspaper Processing
Asia Newspaper-Format Retrospective Exception
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A. Pre-CatalogingAnchor A A
All serials should have an accompanying printout of a preliminary record, containing searching information, what issue(s) are in hand, and the searcher's initials. If there is no preliminary record, or if the title has been sent to LTS catalogers on a monograph record, send it to the problem shelf in the Serials Receiving shelves in LTS Olin.
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B. Cataloging a SerialAnchor B B
Choice of Entry:Anchor B1 B1
CUL catalogers are expected to follow national standards as found in the CONSER Editing Guide, the CONSER Cataloging Manual, and the latest CONSER standard record, found at http://www.loc.gov/aba/pcc/conser/issues/CSR.html.
Original cataloging should be done in RDA. Follow the CONSER RDA Bridge Training at http://www.loc.gov/aba/pcc/conser/scctp/rda-materials.html and the CONSER RDA Cataloging Checklist at http://www.loc.gov/aba/pcc/conser/scctp/rda-materials.html
System tab:Anchor B2 B2
Check to make sure that the record is not suppressed from the OPAC.
Variable Fields:Anchor B3 B3
040: Always add |d NIC to another institution's record, even if you make no changes.
050: Add an 050: 4: to a serial record if no other LC-style call number is present. Use the entire call number. For CONSER records use 050:14:
265: Remove obsolete field 265 (or change the field designation to 037 : : | b)
510: 510 fields may be deleted, even though CONSER says it is all right to leave them. 555 Cumulative index: If the index is recorded on our MFHD, remove the 555 from the bib. record.
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An 856 field for an electronic version of a print serial is included only if that version has been selected for subscription by CUL. If a Web site is cited in issues of a paper serial, check that it is a valid URL leading to an online version of the serial, supplementary or updating information, tables of contents or abstracts, etc. Then add a 530 field to the record for the paper version, such as, ?Also available in an online version via the World Wide Web? or similar language describing the actual case. But give no URL unless the online version has been selected for subscription.
The same policy applies to MFHDs. Create a serv,remo location only when the online version has been selected.
If the print serial is cataloged originally, and the record will be entered into OCLC as a CONSER record, add the 856 with URL to the OCLC record.
URLs on member copy should be removed unless the online version has been selected by Cornell.
850 fields: Delete all 850s.
9XX local fields: Retain 99X fields.
Bibliographic Records for CONSER:Anchor B5 B5
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No electronic resource records of any kind are being submitted to CONSER. In other rare circumstances, a cataloger may decide not to contribute a Cornell original record to CONSER; for example, when a title that is "really" a monographic series is cataloged as a serial. The cataloger should consult with Sarah Ross if there is any doubt about a particular item's suitability for CONSER.
MARC Holdings:Anchor B6 B6
After filling in the 852 | h call number, make sure the 852 second indicator is "1." Check the Receipt Status and Completeness of the MFHD fixed fields. The information in the bibliographic record and the information in the holdings record must be consistent. If the bibliographic record states that the serial is of uncertain status or dead, the holdings record should not be coded "4", Currently received. If CUL does not have the complete run to date of the serial (with reasonable allowance for shipping time), Completeness should be coded "2", Incomplete, not "1."
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When a new receipt is cataloged differently from the existing check-in record, a new check-in record must be created. Please return these items to the ERSM Unit supervisor for the creation of a new purchase order and check-in record and for the closing-out of the existing check-in record.
TIPS: Below are a few (only a few) tips for correctly recording MARC Holdings: Anchor B6a B6a
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Finally, it's always a good idea to check the OPAC to see that things appear as you intend!
Item Record:Anchor B7 B7
When creating an item record for a hardcover annual or less frequent issue, add the date to the enum/chron. using the following format:
Enum: v.12Chron: 1994
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C. Post-Cataloging InformationAnchor C C
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Serials formerly cataloged or received as monographs: In addition to the above, make sure that item records have been relinked to the serial record and that monograph records have been suppressed and marked for deletion.
RMC Exception: After being cataloged in RMC, serials are sent to the RMC Technical Services Specialist for housing. The RMC Technical Services Specialist boxes them and labels each box with the collection (Human Sexuality or Rare), serial's title, call number, and (if it takes up more than one box) the date range of the issues in that box. Serials having fewer than five issues are housed together in "Condensed shelving" boxes.Anchor C1 C1
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D. Special casesAnchor D D
Serials for Music Anchor D1 D1
Periodicals (008: Type of Continuing Resource=p) for Music have a subfield m at the end of the call number: |m Periodical Room.
Dance serials classed in GV for Music have a subfield m: |m Dance Periodical
Current phone books for Olin,Ref. are not cataloged. If one comes to your desk, send it to Reference.
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E. Title ChangesAnchor E E
Title changes come with a status change report flyer, a printout of the record for the old title, and a preliminary record for the new title. If available, the last issue of the old title will accompany issue(s) of the new title. Otherwise, there should be a surrogate of the title page (and other preliminaries if needed) of the old title. When cataloging copy is found for old title that has been updated with the title change information, and/or LC cataloged record is found for the new title, surrogates are not requested from unit libraries by the serials searchers. If no surrogate is provided, the cataloger may request one from the serials searchers or directly from a unit library.
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4. Final steps Follow the post-cataloging steps for new serials.Return the status change flyer (all copies) with issue(s) along with a printout of the new title containing its call number.If the call number has changed, put the new call number on the status change flyer as well as on the printout.
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F. Newspaper ProcessingAnchor F F
The vast majority of new titles that come to LTS Olin looking like newspapers are cataloged as regular periodicals, with the fixed field Original item: e indicating that they are in the "newspaper format." LTS catalogers treat a title as a newspaper only when the selector or library specifically requests this treatment.
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Newspapers get no title change fliers.
Asia Newspaper-Format Retrospective Exception:Anchor F1 F1
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