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Time

Topic

8:15-8:30 am

Arrivals & continental breakfast (muffins, bagels, cut fruit, orange juice, and coffee/tea)

8:30-10:00 am

Introductions and arXiv overview (10 minute each topic and Q&A)          

  • Introductions - welcome to new members (Steve Mandeville-Gamble and Lucie Burgess)
  • arXiv Program at CUL (Oya Y. Rieger & Chris Myers)
  • Moderation Update (David Ruddy)
  • IT Update (Simeon Warner)
  • Membership and financial update (Oya Y. Rieger)
  • SAB update (Dave Morrison representing Karen Vogtmann and Steven Gottlieb who cannot attend as SAB delegates)

10am-noon

Beyond 2013-2017 Business Plan

  • Assessment of the current governance and business model
  • Background Documents
    arXiv Business Model, 2013-2017
    CY15 budget (with mid-year adjustment)
    CY16 draft budget (to be distributed during the meeting)

    (includes a 10-minute break)

 

LUNCH

Working lunch  - arXiv users and current/emerging needs discussion and trends in repositories and publishing

(includes a 15-minute break)


1:00-2pm2:30pm

arXiv Special Projects: Review of Special Projects

2-3pm

Future Strategies and Directions: We invite your questions & recommendations. Here are the questions we've received so far from the MAB members to be addressed at this meeting:

  • Are there any new subjects and fields on arXiv responding to different disciplines' publishing habits?
  • What is the desirability and feasibility of  outsourcing arXiv's technical development and support?
  • Are there any new developments in regard to your collaboration with ADS, Inspire, Epi Science, etc.?
  • What are the new developments with SCOAP3 & arXiv collaboration?,

and Additional Funding Needs

The current 5-year business plan represents a baseline maintenance scenario. It was developed based on an analysis of the arXiv's baseline expenses during 2010-2012. It does not factor in any new functionality requirements or other unforeseen resource needs. Although a development reserve was established to fund such expenses, it is not sufficient to subsidize significant development efforts through surplus funds. Stewardship of resources such as arXiv involves not only covering the operational costs but also continuing to enhance their value based on the needs of the user community and the evolving patterns and modes of scholarly communication. We need to pursue grants and engage in collaborations to secure additional funds.

See: 2015 arXiv Roadmap

2:30-3:00pm3-3:30pm

Conclusions

  • Review of the meeting outcomes
  • Any feedback, questions, recommendations for arXiv team

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