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Double-check that the author is included on the appropriate list of Advanced Degrees Conferred (does not apply for Bachelor theses or project reports). If name is missing from list, refer to LTS Thesis Liaison for resolution with Graduate School office.
Insert appropriate location flyer in each volume, consulting Theses classifications list to determine which library will receive circulating copy, as well as the call number prefix.
Locate the bibliographic record for the Electronic edition in the database, if available, and upon verifying the accuracy of the content, create two additional Holdings records for the record: 1 for the archival, and 1 for the circulating copy.
For theses which lack a record for the electronic version in the database, create a new bibliographic record for it, and add the appropriate Holdings fields as stated above. This will apply primarily to Bachelor's thesis, though there are other examples.
Create a new bibliographic record as well as two holdings records in the local database, one for the archival copy and one for the circulating copy.
Select cutter for both archival and circulating copies.Write appropriate call numbers with correct library location in each copy.
Add 866 fields to MFHD as appropriate for multi-part items. Creating Creating/Updating Holdings
Create Holdings Create item records, and add barcodes.
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Holdings record for circulating copy: Add the circulating copy (the book with a copy of the approval form) as the second location to the library that predominantly supports the instruction and research in the discipline of the degree of the thesis. Consult Thesis Classifications for the location and classification number for each degree program. The degree program of each graduate is given in the Advanced Degrees Conferred list. The call number for the circulating copy includes the word Thesis, the classification number, the year, and the book number, followed by oversize symbol if appropriate. Most theses are 29 cm. Consult the Oversize chart for each location. As above, the Holdings for the circulating copy will also have an 843 field designating it as a primt-format item. Example:843 |aPrint. |bIthaca, N.Y. : |c Cornell University,|d2010. |e xi, 261 l. : ill. ; 29 cm. (used only when an electronic version was cataloged first, then the print copy added to exisiting record).852 8 0 |b asia |k Oversize |h Thesis P30 2002 B586 |m + Item Status: book (for circulating copy)If the thesis has been bound in more than one volume, or if it has accompanying material like a CD-ROM, videodisc or sound disc, this information is recorded on the MFHD in 866 and 867 fields. The 866 is used for the basic bibliographic units of the thesis, and the 867 is for accompanying material. Use macros to add these fields. Insert an 866 field by putting your cursor at the end of the 852 and typing "6^^," Type "7&&" to insert an 867. Additionally the piece count should be added to the item record and the individual pieces in the note. For example: text + cd-rom For a regular 2-volume thesis, a typical 866 looks like this:866:41:|8 0 |a v.1-2We might want to add to this sentence:The 866 isued for the basic bibliographic units of the thesis, and the 867 is for accompanying material (anything which falls out of the volume when you shake it). Anchor A2b A2b
Adding Copies Anchor A3 A3
Occasionally a CU library may already have received a thesis as a gift and cataloged it. If this is the case, add the archival copy (rmc,anx) as the 2nd location and the circulating copy as the 3rd location. Subsequent CUL thesis gifts are processed according to general thesis processing guidelines.
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