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Distribution of Theses by Field of Study (arranged by field of study, M-Z)
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Anchor A A
I. General Guidelines:
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| A |
For project or library specific information, see Special Cases
Double-check that the author is included on the appropriate list of Advanced Degrees Conferred (does not apply for Bachelor theses or project reports). If name is missing from list, refer to LTS Thesis Liaison for resolution with Graduate School office.Insert appropriate location flyer in each volume, consulting Theses classifications list to determine which library will receive circulating copy, as well as the call number prefix.Locate the bibliographic record for the Electronic edition in the database, if available, and upon verifying the accuracy of the content, create two additional Holdings records for the record: 1 for the archival, and 1 for the circulating copy.For theses which lack a record for the electronic version in the database, create a new bibliographic record for it, and add the appropriate Holdings fields as stated above. This will apply primarily to Bachelor's thesis, though there are other examples.Create a new bibliographic record as well as two holdings records in the local database, one for the archival copy and one for the circulating copy.Select cutter for both archival and circulating copies.Write appropriate call numbers with correct library location in each copy.Add 866 fields to MFHD as appropriate for multi-part items. Creating/Updating Holdings Create item records, and add barcodes.
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Creating a Holdings Record: Create new holdings records for each copy using the appropriate cataloging location in Voyager. The Voyager OPAC will display the cataloging locations in alphabetical order regardless of the order in which the locations are created. All archival copies are shelved together, regardless of topic or degree, but circulating copies are classified based on subject. The Holdings records for both the Archival and Circulating copies will also have an 843 field, designating them as print items. If the thesis has multiple parts, create an 866 field in the holdings record and indicate the scope, e.g. v.1-2. Anchor A2 A2
Holdings record for archival copy: Add the archival copy (the book with the Approval form with the original signatures) first, always using rmc,anx location. Call number will consist of the word Thesis followed by the year and book number. Example: 843 |aPrint.|bIthaca, N.Y. :|c Cornell University, |d2010. |e x, 293 l. :ill. ; 29 cm. (used only when an electronic version was cataloged first, then the print copy added to exisiting record). 852 8 0 |b rmc,anx |h Thesis 2002 B586 Item Status: nocirc (for archival copy)Anchor A2a A2a
Holdings record for circulating copy: Add the circulating copy (the book with a copy of the approval form) as the second location to the library that predominantly supports the instruction and research in the discipline of the degree of the thesis. Consult Anchor A2b A2b Thesis Classifications for the location and classification number for each degree program. The degree program of each graduate is given in the Advanced Degrees Conferred list. The call number for the circulating copy includes the word Thesis, the classification number, the year, and the book number, followed by oversize symbol if appropriate. Most theses are 29 cm. Consult the Oversize chart for each location. As above, the Holdings for the circulating copy will also have an 843 field designating it as a primt-format item. Example:843 |aPrint. |bIthaca, N.Y. : |c Cornell University,|d2010. |e xi, 261 l. : ill. ; 29 cm. (used only when an electronic version was cataloged first, then the print copy added to exisiting record).852 8 0 |b asia |k Oversize |h Thesis P30 2002 B586 |m + Item Status: book (for circulating copy)If the thesis has been bound in more than one volume, or if it has accompanying material like a CD-ROM, videodisc or sound disc, this information is recorded on the MFHD in 866 and 867 fields. The 866 is used for the basic bibliographic units of the thesis, and the 867 is for accompanying material. Use macros to add these fields. Insert an 866 field by putting your cursor at the end of the 852 and typing "6^^," Type "7&&" to insert an 867. Additionally the piece count should be added to the item record and the individual pieces in the note. For example: text + cd-rom For a regular 2-volume thesis, a typical 866 looks like this:866:41:|8 0 |a v.1-2We might want to add to this sentence:The 866 isued for the basic bibliographic units of the thesis, and the 867 is for accompanying material (anything which falls out of the volume when you shake it).
Adding Copies Anchor A3 A3
Occasionally a CU library may already have received a thesis as a gift and cataloged it. If this is the case, add the archival copy (rmc,anx) as the 2nd location and the circulating copy as the 3rd location. Subsequent CUL thesis gifts are processed according to general thesis processing guidelines.
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Cataloged theses and disserations should be placed on the appropriate Physical processing trucks: PHD theses are stamped and tattle-taped at the bindery before they arrive in LTS, and only the circulating copies need to be labeled with the Call number. Archival/Annex PHD's can therefore be put directly on the outgoing 'Department Libraries' truck, while the circulating copies to be 'typed' (i.e. labeled), can be brought directly to Physical Processing staff. Masters Theses, on the other hand, are not stamped or tattle-taped when they arrive, so both copies can be put on the disgnated "Hardcover/Cataloged" truck, as with more conventional materials.
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Anchor B B
II. Special Cases
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Single copies only are received for Seminar Papers for Veterinary Library, and Project Reports for Engineering Library, as well as for Bachelor of Architecture theses for the Fine Arts Library. They are received in bound form, on an irregular basis, and are ready for processing as circulating copies.
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852 80 |b rmc,anx |h Seminar SF610.1 2002 G674
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Anchor C C
III. Explanatory Notes
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Dual Degrees Anchor C1 C1
Occasionally, a student may receive two degrees using the same thesis for both. In this case, the record is created according to the general guidelines above with the exception of the 502 field, which should include both degree abbreviations. In this case 2 copies of thesis are received as usual, one for the circulating location and one for rmc, anx. Choose the call number by using the first degree listed in the book. For example, if the first degree listed is for a Master in Landscape Architecture (M.L.A.) and the second is a Master in Regional Planning (M.R.P.), assign the call number according to Landscape Architecture in the Thesis Distribution List under "City and Regional Planning." Landscape Architecture uses SB468 for call number and City and Regional Planning uses NA9001. Since the Landscape Architecture degree is listed first, use SB468 for the call number. Dissertation note: 502::Thesis (M.L.A. and M.R.P.) Cornell University, Jan., 1999.
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