Overview: This document outlines the processes that the Library Technical Services staff perform when handling Cornell theses, dissertations, and project reports. LTS staff process archival copies for the Annex, as well as circulating copies for the libraries which support the study of each discipline, with the exception of the Law library (See Thesis Classifications). In most cases, a link to an electronic edition will also be available in the online catalog. If a thesis includes an approval page with signatures of the author and their professor(s), the archival copy will be the one containing the original (non-photocopied) signatures. Most dissertations now arrive with electronically-generated approval pages, however, which lack printed names or signatures. In these cases, there’s no difference between the circulating and archival copies. If a misplaced dissertation agreement form is discovered with a thesis, it should be forwarded by Campus Mail to the appropriate Graduate School staff in Caldwell Hall. Additional notes in this procedure will address the general submission process, as well as how theses are received and sorted. The General Guidelines apply to theses and dissertations for libraries not named in the Special Cases section. Anchor A5 A5
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ASIA Thesis PS 16 1998 J625 + | ARCH Thesis 1998 J625 |
Creating the Book Cutter: Anchor A5 A5
Each thesis is shelflisted in such a way that the degree sits alphabetically with other degree recipients of that same year. Determine the filing position of the work and use the LC Cutter Table to create the cutter number. The letter part of the cutter number is the first letter of the author's last name or the title in the case of no main entry for Engineering Library project reports. Always use a three digit cutter to allow room for later degree recipients of the same year. Ensure that the cutter is unique, and to the extent possible, shelved alphabetically. However, don't recall theses to make adjustments to the alphabetical order within a given year. Assign a call number to each copy, taking care to write proper location in the book. ARCH is the correct designation for all archival copies (852 |b rmc,anx). Barcode each volume and create the item record (item status for the archival copy = nocirc). If the thesis is a multi-volume, create an item record for each volume according to CUL guidelines. Accompanying materials are processed according to the guidelines for each cataloging location. Occasionally, a pocket needs to be created to hold CDs, DVDs, drawings, etc.
Physical Processing: Anchor A6 A6
Cataloged theses and disserations should be placed on the appropriate Physical processing trucks: PHD theses are stamped and tattle-taped at the bindery before they arrive in LTS, and only the circulating copies need to be labeled with the Call number. Archival/Annex PHD's can therefore be put directly on the outgoing 'Department Libraries' truck, while the circulating copies to be 'typed' (i.e. labeled), can be brought directly to Physical Processing staff. Masters Theses, on the other hand, are not stamped or tattle-taped when they arrive, so both copies can be put on the disgnated "Hardcover/Cataloged" truck, as with more conventional materials.
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