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Note: The thesis template may be edited to reflect changes for each conferral year by changing the year in the 264 |c and the thesis note in 502 note field. After each template edit, subsequent records can be created by adding the author, title, physical description fields (with the corresponding codes for the fixed fields in 008 field) and abbreviation and date of conferral for the degree in the 502 field.
Creating a Holdings Record Create new holdings records for each copy using the appropriate cataloging location in Voyager. The Voyager OPAC will display the cataloging locations in alphabetical order regardless of the order in which the locations are created. All archival copies are shelved together, regardless of topic or degree, but circulating copies are classified based on subject. The Holdings records for both the Archival and Circulating copies will also have an 843 field, designating them as print items. If the thesis has multiple parts, create an 866 field in the holdings record and indicate the scope, e.g. v.1-2.
Holdings record for archival copy: Add the archival copy (the book with the Approval form with the original signatures) first, always using rmc,anx location. Call number will consist of the word Thesis followed by the year and book number. Example: 843 |aPrint.|bIthaca, N.Y. :|c Cornell University, |d2010. |e x, 293 l. :ill. ; 29 cm. (used only when an electronic version was cataloged first, then the print copy added to exisiting record). 852 8 0 |b rmc,anx |h Thesis 2002 B586 Item Status: nocirc (for archival copy)Holdings record for circulating copy: Add the circulating copy (the book with a copy of the approval form) as the second location to the library that predominantly supports the instruction and research in the discipline of the degree of the thesis. Consult Thesis Classifications for the location and classification number for each degree program. The degree program of each graduate is given in the Advanced Degrees Conferred list. The call number for the circulating copy includes the word Thesis, the classification number, the year, and the book number, followed by oversize symbol if appropriate. Most theses are 29 cm. Consult the Oversize chart for each location. As above, the Holdings for the circulating copy will also have an 843 field designating it as a primt-format item. Example:843 |aPrint. |bIthaca, N.Y. : |c Cornell University,|d2010. |e xi, 261 l. : ill. ; 29 cm. (used only when an electronic version was cataloged first, then the print copy added to exisiting record).852 8 0 |b asia |k Oversize |h Thesis P30 2002 B586 |m + Item Status: book (for circulating copy)If the thesis has been bound in more than one volume, or if it has accompanying material like a CD-ROM, videodisc or sound disc, this information is recorded on the MFHD in 866 and 867 fields. The 866 is used for the basic bibliographic units of the thesis, and the 867 is for accompanying material. Use macros to add these fields. Insert an 866 field by putting your cursor at the end of the 852 and typing "6^^," Type "7&&" to insert an 867. Additionally the piece count should be added to the item record and the individual pieces in the note. For example: text + cd-rom For a regular 2-volume thesis, a typical 866 looks like this:866:41:|8 0 |a v.1-2We might want to add to this sentence:The 866 isued for the basic bibliographic units of the thesis, and the 867 is for accompanying material (anything which falls out of the volume when you shake it).
Adding Copies
Occasionally a CU library may already have received a thesis as a gift and cataloged it. If this is the case, add the archival copy (rmc,anx) as the 2nd location and the circulating copy as the 3rd location. Subsequent CUL thesis gifts are processed according to general thesis processing guidelines.
Shelflisting
All call numbers for CUL theses begin with the word "Thesis" as the first element. Archival copies are shelved together, regardless of topic or degree. Circulating copies are classified with an LC-type call number depending on the field of study. Class numbers are supplied by Thesis Classifications. The call number is followed by the year the degree is conferred. All three conferral degrees of the same year for master and doctoral thesis are shelved together. Use the LC Cutter Table to assign the cutter for the author for each copy.
Examples of call numbers as written in the book:
ASIA
Thesis
PS
16
1998
J625 +
ARCH
Thesis
1998
J625
Creating the Book Cutter
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Each thesis is shelflisted in such a way that the degree sits alphabetically with other degree recipients of that same year. Determine the filing position of the work and use the LC Cutter Table to create the cutter number. The letter part of the cutter number is the first letter of the author's last name or the title in the case of no main entry for Engineering Library project reports. Always use a three digit cutter to allow room for later degree recipients of the same year. Ensure that the cutter is unique, and to the extent possible, shelved alphabetically. However, don't recall theses to make adjustments to the alphabetical order within a given year. Assign a call number to each copy, taking care to write proper location in the book. ARCH is the correct designation for all archival copies (852 |b rmc,anx). Barcode each volume and create the item record (item status for the archival copy = nocirc). If the thesis is a multi-volume, create an item record for each volume according to CUL guidelines. Accompanying materials are processed according to the guidelines for each cataloging location. Occasionally, a pocket needs to be created to hold CDs, DVDs, drawings, etc.
Physical Processing:
Cataloged theses and disserations should be placed on the appropriate Physical processing trucks: PHD theses are stamped and tattle-taped at the bindery before they arrive in LTS, and only the circulating copies need to be labeled with the Call number. Archival/Annex PHD's can therefore be put directly on the outgoing 'Department Libraries' truck, while the circulating copies to be 'typed' (i.e. labeled), can be brought directly to Physical Processing staff. Masters Theses, on the other hand, are not stamped or tattle-taped when they arrive, so both copies can be put on the disgnated "Hardcover/Cataloged" truck, as with more conventional materials.
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II. Special CasesAnchor B B
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- Theses for Hotel Library
Create a bib record, and process the archival copy according to the general guidelines above. Also, create an "In Process" holdings record for circulating copy:
852 8 0 |b hote|h In Process
Monographs written for Master of Management in Hospitality degree will have only one copy, and it will be cataloged as any other treatise for the Hotel Library. A thesis note (502) will be replaced by a general note (500).
- Honors theses for Hotel Library
One copy only (Circulating)
502 note: |a Honors thesis (B.S.)--Cornell University, School of Hotel Administration, (Season + Year)
852 8 0 |b hote |h TX911.2 H66 [yr.] [author cutter]
- Theses for Law Library
LTS Olin staff create a bib record, and process the archival copy according to the general guidelines above. Also, create an "In Process" holdings record for the circulating copy:
852 8 0 |b law |h In Process
Flyer appropriately and annotate the flyer with the holdings record number. Send to Law Library where the processing of the circulating copies is completed.
- Theses for Mann Libraray
Mann has reshelved its M.P.S (Project Report) and other masters in the thesis area of their library necessitating a public note in the holdings:
852 8 0 |b mann |h H36.2 2013 |i .J34 |z Project Report (M.P.S.(International Development)) |z Shelved with the Mann Library Theses Collection.
- Theses for Music Library
A Doctor of Musical Arts thesis is not the same as a Master's or Ph.D. in music. The latter are treated the same as any other thesis or dissertation. Doctor of Musical Arts theses traditionally have two parts (see note below). One part is text in book format; the other is musical composition in score format. Pt. 2 is not always the score, nor pt. 1 the text. Use part numbers as found on the title pages of the two physical pieces. Before creating the bibliographic records for pt. 1& 2, examine the electronic resource and add a 500 note to indicate that there are 2 parts: the textual portion and musical score componet. Then add a 700 added title entry for whichever part is not given in the 245.
Note: Doctor of Musical Arts theses in 2 parts are for degrees in musical composition. There are also DMA theses that contain only 1 part. These are for degrees in Performance Practice.
Leader values for scores: Type of record: c (Printed music) Encoding level: 7008 values for scores: Composition: zz (Other) Format of music: a (Full score) 300 1 score (iv, 68 leaves) ;|c 29 x 44 cm.
The text will be input in the books format and the musical composition in the scores format. Input the part number in the thesis note field (502) as shown in the examples below for both formats. For oversize notations in the call numbers, see the oversize chart. The appropriate part number is used at the end of the call number for both locations.
rmc,anx |h Thesis 1998 L363 pt.1 mus|h Thesis ML30 1998 L363 pt.1 |m FolioFolio
- Project Reports (Engineering Library)
Project reports for Masters in Engineering degrees will be processed similarly to Cornell theses, though there is only one copy and it will circulate.
These reports typically include a number of authors and therefore may have a title main entry. You should follow the guidelines for "rule of three" using a 100 field for the first author and 700 fields for others when the writing responsibility is shared by 1- 3 authors. If responsibility is shared by more than three authors, use a title main entry, include all authors in a 500 note, and provide a 700 field for each.
Instead of a thesis note (502), provide a general note:
500::Master of Engineering project report, Cornell University, [year].
Call numbers for project reports begin with "Project" instead of "Thesis", followed by the call number assigned for each discipline in the Cornell Thesis Distribution List. A decimal ?.12? is added to this call number to differentiate project reports from theses and is followed by the year of conferral, and the book cutter:
|b engr |h Project T57.12 1998 C673 C673
- Senior Seminar Papers (Veterinary Library)
There will be only a single copy of the senior seminar papers and it will not circulate.
Create a bib record according to the general guidelines above. In addtion to the variable fields outlined, include the following fields as appropriate:
- Series statement: (title page will vary) 490 1 |a Senior seminar 490 1 |a Senior seminar paper 490 1 |a Senior seminar presentation If there is nothing on the title page, bracket the series information: 490 1 |a [Senior seminar]
- 520 field (Summary) Include an abstract (may also be found as the "introduction" at the beginning of the paper or "summary" at the end of the paper) in 520 field only if provided. Short paragraph (3-4 sentences) is generally OK in this field. Transcribe as given or edit for succinctness.
- Subject access: Subject access will be primarily by title key word. When title does not include reference to the type of animal discussed or subject matter is not otherwise evident (summary may provide an indication of the adequacy of the title), generic LC subject headings should be added by the cataloger. Most senior seminar papers will not require 650s.
Examples of generic LC subject headings:
- Dogs [or Cats, Horses, Cattle, Birds, etc.] |x Surgery |v Case studies.
- Dogs [or Cats ...] |x Diseases |v Case studies.
- Dogs [or Cats ...] |x Wounds and injuries |x Treatment |v Case studies.
- Veterinary surgery.
- Veterinary medicine |x Diagnosis.
- Established series heading: 830 0|a Senior seminar paper (Cornell University. College of Veterinary Medicine)
- Local series code: 899 |a vetsem
Create MFHD using Prefix "Seminar" and LC-like classification number SF610.1 to file immediately after theses for the Veterinary Library. Follow class number by conferral year and cutter number, using the LC Cutter Table to create the cutter.
852 80 |b rmc,anx |h Seminar SF610.1 2002 G674 G674
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III. Explanatory NotesAnchor C C
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