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The Physics department gets free file storage on A&S's file server, which PhysIT has set up. How can this file share server represent utility to Physics Admin staff? |
Departments can use file storage servers (file servers) to more efficiently store, and optionally share, folders and files. As compared with to emailing files around, for example.
Notes
- But as with any change in workflow, conventions may need to be discussed and agreed on, and new skills and habits developed.
- When and if it's a "go" per Physics's decision, PhysIT can make this server "drive" appear automatically so it becomes easily available on all staff computers. This is almost immediate, once committed, via AD policy.
- This"R:\" drive will appear on all Physics staff computers. It can safely be ignored by folks not using the service, but they may appreciate knowing what why it will appear on their computer.
- Roger has workd with Greg at A&S to set up the space (started 11/15/13), in anticipation that this service will prove of value to Physics. This could have easily been reversed if there had been a "no go" decision, of course.
See also
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- We looked over structure within John's account after (temporarily) mounting their drive, <//files.cornell.edu/as/phy/admin>.
- Oliver created demo account <as-phy-it-user> and added it to the "Instruction" group so we can see what limited permissions look like logged on with that account.
- Confirm inaccessible folders are visible, but that they prevented access if access not permitted, prompting a dialog box stating as such.
11/15/14: Roger has worked with Greg at A&S to set up the space, in anticipation that this service will prove of value to Physics. This could have easily been reversed if there had been a "no go" decision, of course.
Phase one: Shared folders
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Objective: Reduce complexity to reduce mistakes and facilitate debugging, balanced with ensuring security and adequate access.
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Graphic: Who can access specific folders
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Matrix: Who can access specific folders
| Folders: | ||||||
Staff Person: | Office | Instruction | Grad | Chair support | Business | Sorting |
| Sue | X | X | 1 | |||
| Brad | X | X | 2 | |||
| Rosemary | X | X | 3 | |||
| Kacey | X | X | X | 4 | ||
| Deb | X | X | X | X | X | 5 |
| Nancy | X | X | 6 | |||
| John | X | X | X | X | X | 7 |
...
Implementing the above summaries:
Groups
| Primary Dept Group | Secondary group | Sub-group name | NetIDs | Members | Sorting |
|---|---|---|---|---|---|
All Physics Staff AS-PHY-Staff | Physics Office Staff AS-PHY-OfficeStaff | Management AS-PHY-Management | jcm8 dah6 | John Miner Deb Hatfield | 1 |
| AS-PHY-Staff | AS-PHY-OfficeStaff | Business AS-PHY-Business | nbs4 | Nancy Searles | 2 |
| AS-PHY-Staff | AS-PHY-OfficeStaff | Grad AS-PHY-Grad | klb79 | Kacey Acquilano | 3 |
| AS-PHY-Staff | AS-PHY-OfficeStaff | Instruction AS-PHY-Instruction | rjf2 sfc1 bgr33 | Rosemary Barber Sue Sullivan Brad Rayle (temp) | 4 |
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