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Columbia has 11 FTE who receive material in the Monographs Processing Services (MPS) division. Eight of the staff members are responsible for the day-to-day receiving of material in the Monographs Acquisitions Services (MAS) department which is divided into two units: the Book in Hand unit (BIH) receives approvals, Collection Direct Accessions (CDAs), and gifts, and the Order & Receiving Unit (OAR) receives firm ordered material. One FTE in the OAR unit is assigned 35% cataloging duties. The remaining three staff members have regular cataloging responsibilities are copy catalogers who are located in Monographs Processing Services-Cataloging and assist with receiving firm ordered order material whenever necessary. Cornell has 12 FTE that are cross-trained to receive and input (fastcat) , input and fastcast approval and firm order material, and are dispersed throughout Library Technical Services. Both Columbia and Cornell's receiving staff have diverse language skills and expertise which allow them to handle a wide range of approval material for review, receive firm orders, and fastcat upon receipt. An overarching difference between the two receiving departments is the inclusion of Chinese-Japanese-Korean-Tibetan (CJKT) material in AATS at Cornell, and the separate technical services department for CJK at Columbia located at C.V. Starr East Asian Library. A comparison of current job assignments indicates similar tasks and responsibilities at both institutions with two main differences: Cornell's cross-training of staff to fastcat upon receipt and Columbia's use of shelf-ready for domestic approval material.
Summarize reporting and decision-making structures at Columbia and Cornell.
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Even though the two institutions do similar kinds of work in comparable fashion, there are significant differences in receiving workflows that are unique to each University. As was mentioned in the summary of staffing and expertise at the beginning of this report, Cornell has several workflows established for fastcating material upon receipt and Columbia has 1 FTE in the OAR unit with 35% of their responsibilities devoted to catalogingA comparison of current job assignments indicates similar tasks and responsibilities at both institutions with two main differences: Cornell's cross-training of staff to fastcat upon receipt and Columbia's use of shelf-ready for domestic approval material. There are also differences in what each receiving department handles. Columbia receives a significant number of DVDs and serial back issues, whereas Cornell handles government documents and receives and checks-in current serials. Librarians in MAS approve invoices in Voyager before routing on for processing in the acquisitions accounting department, whereas Cornell's units route pending invoices to their respective accounting department for approval in Voyager.
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