FINAL REPORT – DRAFT
2CUL TSI Monograph Receiving Working Group
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Investigation: Members of the Working Group shared respective inventories of receiving staff and expertise and discussed details of job assignments during phone discussions.
Columbia has 8 FTE (embed) divided into two units withinMonographs Acquisitions Services (MAS) (embed): the Book in Hand unit (BIH) processes approvals and the Order & Receiving Unit (OAR) processes firm orders. One FTE in OAR is assigned 35% cataloging duties. Cornell has 12 FTE (embed) that are cross-trained to receive and input (fastcat) approval and firm order material, and are dispersed throughout Acquisitions and Automated Technical Services (AATS) (embed). Both Columbia and Cornell's receiving staff have diverse language skills and expertise which allow them to handle a wide range of approval material for review, receive firm orders, and fastcat upon receipt. An overarching difference between the two receiving departments is the inclusion of Chinese-Japanese-Korean-Tibetan (CJKT) material in AATS at Cornell, and the separate technical services department for CJK at Columbia located at C.V. Starr East Asian Library. A comparison of current job assignments indicates similar tasks and responsibilities at both institutions with two main differences: Cornell's cross-training of staff to fastcat upon receipt and Columbia's use of shelf-ready for approval material.
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Investigation: Members of the Working Group shared respective organizational charts and discussed details of reporting and decision-making structures during phone discussions.
Monographs Processing Services (MPS) (embed) has a Divisional Director that includes a copy cataloging department which consists of three individual units, and a monographs acquisitions department (MAS) with two individual units. Policy and procedural decisions affecting MAS are discussed within the department in consultation with the Order Unit Librarian and brought to the larger division as information sharing. Policy and procedural decisions affecting the MPS Division are discussed and agreed up in consultation with the Division Director and all unit Librarians. Policy and procedural decisions affecting other divisions and departmental libraries are discussed and agreed upon in appropriate meetings with representatives from other divisions and departmental libraries.
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Summarize significant similarities and differences between policies, practices, and workflows in the Receiving departments at Columbia and Cornell.
* *Investigation: Members of the Working Group shared and posted respective documentation on policies, practices and workflows on Basecamp and the 2CUL wiki, and discussed details during phone discussions.
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