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- Often, we are advised to make it easier to find business info on the arXiv webpage (one idea proposed is to put links from abstracts or submission forms to 'sustainability' page). What are your thoughts and suggestions?
- Strategies for promoting libraries' research laboratories' role in arXiv's sustainability to scientists
- How can we involve the members in documenting and sharing with us information about how arXiv is being used? What is working well for scientists that needs to be maintained? What are their unmet needs? What kinds of changes they want to see implemented?
- How can we promote the libraries' and research laboratories' role in arXiv's sustainability to scientists?
- Scientists know very little about how arXiv is run and how much the operation costs. How can we improve communication so that scientists will understand the role of libraries in maintaining and supporting arXiv? What is the role of the arXiv member institutions in this communication process?Continue the membership drive - * We are very encouraged with the five-year pledges received so far. We want to increase the number of arXiv member institutions to create a large and international network of supporters. Another goal is to be able to reduce the institutional membership fees in the future (What are your suggestions?
Members: Jim, Eva, Molly, Zhixiong
Financial Planning
- The current annual institutional fees are in the $1,500-$3,000 range, which may be high for some developing countries or institutions that are lower in the use ranking (below 200).
Members: Jim, Eva, Molly, Zhixiong
Financial Planning
- Shall we add a lower fee to encourage these institutions to support arXiv?
- Raising additional funds will allow us to expand arXiv's staffing (especially the current minimal IT staffing configuration), consided lowering Raising additional funds in order to lower the current tier structure or to , and support R&D projects. What are your suggestions? One of the ideas we would like to discuss is adding a Give button on arXiv home page to invite donations from users. What are the pros and cons of this idea? Creating a lower-priced tier for members from developing countries
- Guidelines for using reserve funds, communication with members and scientists about arXiv
- Assessment of the current financial model, adding new arXiv members
Members: Uwe (Esther), Yuri, Philip
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- The purpose of the arXiv reserve fund is to support unexpected expenses to ensure a sound business model. Currently, arXiv has a reserve fund of approximately $100,000 that accumulated during 2010-2011 due to unexpected staff vacancies and other savings (2012 expenses have not been factored in yet). The 2013-2017 budget projections assume that we will be able to add $50,000-$100,000 per year to the reserve funds. We need to develop policies about how contingency funds will be used and how the account will be structured (e.g., funds needed for closing the business versus development funds - also a part of the reserve funds to create an endowment & the interest can be use the interest for reducing membership fees). Also, we need to determine at what point of reserve fund accumulation (total reserve balance) we will consider to lower the annual membership fees.
- Assessment of the current financial model, adding new arXiv members
Members: Uwe (Esther), Yuri, Philip
Develop reserve fund policies -
Collaboration with Publishers and Societies
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