...
4.2.6 CUL will assign a staff member as Secretary to take notes during meetings and prepare meeting minutes. MAB members will review and approve the minutes. The Board agendas and discussion outcomes will be shared with the SAB for their review and comments. A synopsis of the meeting outcomes will be shared with the arXiv members.
4.3 Designating
...
Alternates
If an MAB member is unable to attend a meeting, he or she may designate an alternate to act as a Board member. The alternate must be an employee or officer of a Contributing or High-Contributing Organization. An alternate may attend Board meetings and will be deemed a member of the Board for all purposes for the duration of the designation.
...
6.2 Members will be elected from the candidates proposed by the Elections Committee or recommended in writing by any Contributing or High-Contributing Organizations, provided that such written nominations are accompanied by the consent of the nominee and submitted to the Board at least 30 days prior to the Annual Meeting of the Board. Submitted nominations must include a statement about the qualifications of a candidate.
...
6.4 If an election is being held for filling High-Contributing Organizations seats and if there are more than five candidates, members in the High-Contributing Organizations category have two voting options:
...
7.1 Any Board member or designated alternate may resign at any time by giving written notice to the Board. If any Board member or designated alternate ceases to be employed by or affiliated with the Contributing or High-Contributing Organization that he or she represented at the time of his or her election, that member will be deemed to have resigned from the Board. The Board vacancy created will be filled in accordance with the provisions of Clause 7.2, below. If the Contributing or High-Contributing Organization that a Board member represents ceases to be a member of arXiv, then that Board Member will be deemed to have resigned from the Board, and the Board vacancy created will be filled in accordance with the provisions of Clause 7.3, below.
7.2 In the event of a deemed resignation, the Contributing or High-Contributing Organization that was represented by the resigning Board member will have the right to designate a successor to serve the remainder of the resigning Board member's term. The Contributing or High-Contributing Organization may decline to name a successor, in which case the vacancy will be filled in accordance with the provisions of Clause 7.3.
...
To be considered a Contributing Institutionor High-Contributing Organization, organizations must pay annual membership fees by July 1. Budgetary inability to meet a single year's membership fees will not terminate membership, provided that the member commits to making up the deficit within an agreed upon period not to exceed two years.
...