As I receive questions about how to do certain things within Outlook, I will post the how-to below.

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Sharing/Viewing Calendars

Share Your Calendar

There is an easy way to share your calendar with your entire association using a reference group.  Using this method, you will not have to one-by-one share your calendar with each staff person in your office.  The best part:  As staff changes, the reference group is automatically updated for you (because it's based on the HR list for your association).

• Here is a quick how-to clip on how to allow all of your co-workers in your county office to view the details in your calendar (except the events you mark as private):  http://screencast.com/t/isQiYFXK
  • Please Note:  if you do a search for "rg.ext" (and select "More Columns"), as I did in the video, you will get a list of all extension offices to choose from.

View A Co-Worker's Calendar

Once your co-worker has gone through the steps above, you can now view his/her calendar by doing the following:

• Here's a quick how-to clip to view a person's calendar: http://screencast.com/t/XOMLnRnNE7
  • Please note:  In order for the share permissions to work correctly, you need to make sure you are searching in the global address book, and not your local contacts.
  • I also demonstrate how to create a group in the calendar section, which is nice if you have many calendars listed, but not necessary.

More information about calendar sharing can be found at:
http://www.it.cornell.edu/services/outlook/howto/calendar/cal-share.cfm

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Outlook Contacts

Import Contacts From Excel

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